PROJECT ASSISTANT

Acousti Engineering Company of Florida; Gainesville (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental & vision coverage

401(k) with company match

Life insurance

Paid time off

Paid holidays

Tuition reimbursement

Job summary

Acousti Engineering Company of Florida in Gainesville, FL is seeking a Project Assistant to support project managers with timeline tracking, documentation, and cross-team coordination. The role offers growth across verticals with training opportunities and a collaborative environment.

The candidate will handle scheduling, reporting, and maintaining project records while contributing to successful on-time, on-budget project delivery for commercial and residential clients.

Qualifications

• Strong organizational and time-management abilities.
• Excellent verbal and written communication.
• Ability to work independently and proactively.
• Experience with project coordination is a plus.

Responsibilities

• Assist project managers in coordinating timelines and milestones.
• Maintain project documentation and submittals.
• Schedule meetings and prepare reports.
• Foster clear communication between internal teams.
• Support daily project operations and issue resolution.
• Participate in training to learn PM processes.

Skills

Organizational skills

Time management

Verbal & written communication

Tools

Microsoft Office

Job description

Job Title: Project Assistant

Location: Gainesville, FL

Employment Type: Full-Time

Company Overview

Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our team's dedication to delivering exceptional results is the cornerstone of our success, and we are committed to providing ongoing opportunities for professional growth and development.

Role Overview

The Project Assistant will play a critical support role in the coordination and execution of various projects. The successful candidate will work closely with project managers, assisting with tracking timelines, ensuring tasks are completed efficiently, and maintaining clear communication between teams. This position provides significant opportunities for career growth, with the potential to specialize across different verticals, depending on performance and interest.

Key Responsibilities

• Assist project managers in coordinating and tracking project timelines, deliverables, and milestones to ensure all projects are completed on time and within scope
• Ensure that all project submittals, documentation, and reports are accurately maintained and submitted according to project requirements
• Follow up with project managers and team members to ensure tasks are progressing as planned and deadlines are met
• Facilitate communication between internal teams to align project objectives and ensure smooth operations
• Handle administrative tasks, including scheduling meetings, preparing reports, and maintaining project documentation
• Collaborate with various departments to gather necessary information and resources for successful project execution
• Provide support in managing daily project-related operations, troubleshooting issues, and addressing challenges as they arise
• Participate in training sessions to gain hands‑on experience and develop an understanding of the company's project management processes
• Contribute to team efforts to drive project success, ensuring high‑quality results and client satisfaction

Qualifications and Experience

To succeed in this role, candidates should have:

• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines
• Excellent verbal and written communication skills, capable of interacting effectively with both internal and external stakeholders
• Ability to work independently, take initiative, and remain proactive in identifying and resolving project issues
• Keen attention to detail with the ability to prioritize and manage various tasks simultaneously
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) or equivalent software
• A willingness to learn, adapt, and develop new skills related to project management processes
• Previous administrative or project coordination experience is a plus

Growth Opportunities

This role offers a clear path for career development. As a Project Assistant, you will have the chance to gain hands‑on experience across multiple project management areas, with opportunities to specialize across different verticals based on individual strengths and performance. Successful candidates will gain a broad skill set and the potential to expand their expertise across various business functions.

Why Join Acousti?

At Acousti, we offer more than just a job‑we provide an environment where employees can grow and thrive. As a Project Assistant, you will benefit from:

• Competitive Compensation: Based on experience, with ample opportunities for career progression
• Comprehensive Benefits Package: Including health, dental, and vision coverage
• Retirement Savings: 401(k) program with company matching
• Company‑Paid Life Insurance: Plus long‑term disability coverage
• Paid Time Off (PTO): Vacation, sick leave, and paid holidays
• Supplemental Insurance Options: Additional health‑related benefits

Employee Perks

Acousti is dedicated to supporting both the professional and personal growth of our employees. We offer:

• Employee Assistance Program (EAP): Providing confidential support for both personal and professional challenges
• Learning & Development Opportunities: Access to career training, mentorship programs, and tuition reimbursement
• Company Events: Team‑building activities and company‑sponsored events that foster a strong, collaborative culture
• Employee Referral Program: Earn rewards by referring top talent to join our team

This job description is not an exhaustive list of all functions that the employee may be required to perform. The Project Assistant may be asked to take on additional responsibilities as required by the team. Acousti Engineering reserves the right to revise the job description at any time.

Employment with Acousti Engineering is at‑will.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other federal, state, or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a), and 60-741.5(a))