Project Assistant

Holland America-Princess (Holland America Dawson City Inn); Fairbanks (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

The Alaska Department of Transportation and Public Facilities in Fairbanks is seeking a Project Assistant to support safety programs and keep operations running smoothly. You will coordinate workers’ compensation claims, track program expenditures, and assist with on-site safety checks while collaborating with law enforcement, insurers, and other agencies.

Join a state agency focused on Keep Alaska Moving, offering opportunities for professional growth and a dynamic, safety-driven work

Qualifications

• Interpersonal skills and ability to maintain effective relationships.
• Knowledge of procedures to assess, evaluate, and monitor programs for compliance with laws and guidance.
• Experience in budgeting, expenditures, and cost-effective program support.

Responsibilities

• Coordinate workers’ compensation claims and the regional Damage Reimbursement Program.
• Collaborate with law enforcement, outside entities and insurers to research and verify docs.
• Track expenditures and revenue for the Damage Reimbursement Program and prepare reports.
• Schedule and maintain records for safety classes; assist with on-site safety checks.
• Provide guidance to meet Federal, State, Local, and OSHA requirements.
• Coordinate safety topics between M&O staff, other divisions, and outside entities.

Skills

Interpersonal Skills

Compliance

Financial Management

Job description

Job Description

ATTENTION! ALL STATE OF ALASKA EMPLOYEES!

The Department of Transportation and Public Facilities (DOT&PF), Northern Region Highways & Aviation is looking for a Project Assistant to help us

Keep Alaska Moving!

What you will be doing:

As a member of the Northern Region team, you will help shape and support safety practices that protect employees and keep operations running safely and effectively.

In this position, you will:

Coordinate workers’ compensation claims and the regional Damage Reimbursement Program. Work with the appropriate law enforcement authorities, outside entities, and insurance companies to research, collect, and verify documentation supporting third-party damage claims to DOT&PF infrastructure.

Track expenditures and revenue associated with the Damage Reimbursement Program within Maintenance and Operations (M&O), maintain event-related documentation, and prepare financial and programmatic reports for M&O administrative leadership.

Coordinate, schedule, and maintain records for safety-related classes, and assist with on-site safety checks and compliance.

Coordinate with the Regional Safety Officer to provide technical guidance, identify risks, and develop cost-effective solutions that help employees and programs meet federal, state, local, and Occupational Safety and Health Administration requirements.

Serve as a coordination point for safety-related topics between M&O employees, other DOT&PF divisions, and outside entities.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The working environment you can expect:

This position is located in Fairbanks.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

We are interested in candidates who possess some or all, of the following position specific competencies:

• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Special Note

A valid driver’s license is preferred.

Preferred but not required certifications for additional support tasks include:

• First Aid/CPR/AED (additional instructor certification also preferred)
• Occupational hearing conservationist (COHC)

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Equivalent to those typically gained by: Training from an accredited college or university in any field and/or experience such as performing research; interpreting data; applying, interpreting, and disseminating technical, statutory, and/or regulatory requirements; and/or experience in community development, research, social services, economics, public administration, planning, or a closely related field.
• Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
• “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
• “Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

• NOTE: PLEASE READ THE FOLLOWING CAREFULLY
• At time of interview, applicants are requested to submit (if not already attached to your application):
  Three (3) professional references, including name, job title, and current phone numbers.

STATE EMPLOYEE RECRUITMENT ONLY

Applicants must currently hold or have held permanent employment status in any posit