Administrative Assistant 3

Holland America-Princess (Holland America Dawson City Inn); Valdez (AK); On-site; USD 52,000 - 70,000; Full time

Job summary

The Alaska Department of Transportation and Public Facilities (DOT&PF) in Valdez, AK seeks an Administrative Assistant 3 to support district operations. The role involves coordinating the work of an Administrative Assistant 1, guiding staff, and improving administrative processes to keep Alaska moving.

You will work closely with the District Superintendent and regional staff in a dynamic, remote district, contributing to efficient operations, policy compliance, and timely reporting.

Qualifications

• One year of journey-level technical duties in administrative areas such as human resources, accounting, administration, or procurement.
• Two years of post-secondary education (32 semester hours or 48 quarter hours equals 1 year).
• Two years of entry-level technical experience in administrative areas such as human resources, accounting, administration, and procurement.

Responsibilities

• Provide essential administrative support in a dynamic, remote district, coordinating with the District Superintendent and staff.
• Lead and coordinate the work of an Administrative Assistant 1, developing and improving processes as needed.
• Offer guidance, recommend solutions, and help ensure effective and efficient operations.

Skills

Attention to Detail

Accounting

Analytical Thinking

Oral and Written Communication

Education

Two years of post-secondary education (32 semester hours or 48 quarter hours)

Job description

Job Description

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF), Northern Region Maintenance & Operations Valdez District, is looking for an Administrative Assistant 3, to help us

Keep Alaska Moving!

What you will be doing:

As the Administrative Assistant 3, you will provide essential administrative support in a dynamic, remote district, working closely with the District Superintendent and regional administrative staff to ensure effective and efficient operations. You will provide guidance, recommend solutions, and help develop and improve administrative processes while leading and coordinating the work of an Administrative Assistant 1. This position offers a diverse range of responsibilities that evolve with the needs of the district, making each day unique.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information:

https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The working environment you can expect:

This position is located in Valdez, AK. The selected incumbent will be required to be located in Valdez, AK for their scheduled hours.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

To be successful in this position, the selected applicant will possess the following core competencies:

**Please provide detailed descriptions of your duties in the “Work Experience” section, clearly outlining how your skills and experience align with the competencies listed below**

Attention to Detail

: Is thorough when performing work and conscientious about attending to detail.

Accounting

: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriate.

To view the general description and example of dutiesfor positions pleasego to the following link:

https://www.governmentjobs.com/careers/Alaska/

classspecs

Minimum Qualifications

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR

Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

Special Note:

Examples of journey-level technical duties include:

• -Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
• -Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.
• -Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.

Examples of entry-level technical experience include:

• -Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts a