Project Assistant (PCN 253488) Fairbanks

Alaska Manufacturing Extension Partnership; Fairbanks (AK); Hybrid; USD 42,000 - 62,000; Full time

Job summary

State of Alaska Department of Transportation and Public Facilities seeks a Project Assistant in Fairbanks to support safety programs, manage claims data, and coordinate training. The role emphasizes collaboration with regional teams and external partners, ensuring compliance with federal, state, and OSHA standards.

Responsibilities include tracking expenditures, maintaining documentation, and providing technical guidance to reduce risks and improve safety outcomes for staff and operations.

Qualifications

• Interpersonal skills to build effective relationships and work with diverse groups.
• Knowledge of procedures to assess, monitor, and ensure compliance with laws and guidance.
• Ability to justify, administer, and monitor budgets and expenditures for programs.

Responsibilities

• Coordinate workers’ compensation claims and third‑party damage claims documentation.
• Track expenditures and prepare reports for M&O leadership.
• Schedule and maintain records for safety training and assist with on-site safety checks.

Skills

Interpersonal Skills

Compliance

Financial Management

Job description

ATTENTION! ALL STATE OF ALASKA EMPLOYEES!

The Department of Transportation and Public Facilities (DOT&PF), Northern Region Highways & Aviation is looking for a Project Assistant to help us Keep Alaska Moving!

What you will be doing:

As a member of the Northern Region team, you will help shape and support safety practices that protect employees and keep operations running safely and effectively.

In this position, you will:

• Coordinate workers’ compensation claims and the regional Damage Reimbursement Program. Work with the appropriate law enforcement authorities, outside entities, and insurance companies to research, collect, and verify documentation supporting third-party damage claims to DOT&PF infrastructure.
• Track expenditures and revenue associated with the Damage Reimbursement Program within Maintenance and Operations (M&O), maintain event-related documentation, and prepare financial and programmatic reports for M&O administrative leadership.
• Coordinate, schedule, and maintain records for safety-related classes, and assist with on-site safety checks and compliance.
• Coordinate with the Regional Safety Officer to provide technical guidance, identify risks, and develop cost-effective solutions that help employees and programs meet federal, state, local, and Occupational Safety and Health Administration requirements.
• Serve as a coordination point for safety-related topics between M&O employees, other DOT&PF divisions, and outside entities.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The working environment you can expect:

This position is located in Fairbanks.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

We are interested in candidates who possess some or all, of the following position specific competencies:

• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Special Note

A valid driver’s license is preferred.

Preferred but not required certifications for additional support tasks include:

• First Aid/CPR/AED (additional instructor certification also preferred)
• Occupational hearing conservationist (COHC)

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Any combination of education and/or experience that provides the applicant with competencies in

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or experience such as performing research; interpreting data; applying, interpreting, and disseminating technical, statutory, and/or regulatory requirements; and/or experience in community development, research, social services, economics, public administration, planning, or a closely related field.

Special Note:

Competencies means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent, usual method of gaining the competencies expected for entry into the job.

Training and education are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods such as classroom, on-line, self-study, and on-the-job, from accredited and unaccredited sources, and long-duration such as a post-secondary degree and short-duration such as a seminar programs.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

• Three (3) professional references, including name, job title, and current phone numbers.

STATE EMPLOYEE RECRUITMENT ONLY

Applicants must currently hold or have held permanent employment status in any position in the classified service as defined in Alaska Statute 39.25.100. Permanent employment status is defined as holding permanent status in ANY job class in the current period of employment with no break in service (separation from State of Alaska employment) since the permanent status was earned.

SUPPLEMENTAL QUESTIONS

This recruitment utilizes a supplemental questionnaire as part of the application process. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.