Project Assistant

Air Comfort, Inc; Austin (TX); On-site; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Paid time off

Company-paid short- & long-term disability

Matching 401(k)

Job summary

A leading construction services provider in Austin is seeking a Project Assistant to support project management activities. Responsibilities include collaborating with project managers, preparing budgets, and tracking project documentation. The ideal candidate will have strong organizational skills and be proficient in Microsoft Office, with a high school diploma required. This role offers a competitive salary and comprehensive benefits in a supportive team culture.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication skills — verbal and written.
• Experience in ceilings, drywall, flooring, or specialty trades is a bonus.

Responsibilities

• Collaborate with Estimators and Project Managers.
• Assist in preparing budgets and proposals.
• Track submittals and project closeout documents.

Skills

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office

Understanding of commercial construction terms

Ability to work independently

Education

High school diploma or equivalent

College degree in Construction Management, Engineering, or Business

Tools

Microsoft Office (Word, Excel, Outlook)

On Center On‑Screen Takeoff software

Job description

🚀 We’re Hiring! Project Assistant – Heartland Acoustics & Interiors

Heartland Acoustics & Interiors is a leading provider of specialty construction services — known for our commitment to quality, innovation, and collaboration.

We’re looking for a Project Assistant to join our team! In this role, you’ll support project management activities and help ensure the successful planning, organization, and execution of installation projects. This is a great opportunity to work closely with experienced professionals in a dynamic, team-oriented environment, while also having the independence to make a real impact.

What You’ll Do:

• Collaborate with Estimators and Project Managers to understand new project awards, scope, and value
• Assist in preparing budgets, proposals, SOVs, change orders, and RFIs
• Track submittals, shop drawings, project closeout docs, and Certificates of Insurance
• Prepare weekly job budget reports and support project financial tracking
• Support Field Superintendents in tracking materials and production
• Make decisions that align with company goals and values

What You Bring:

• High school diploma or equivalent (college degree in Construction Management, Engineering, or Business a plus!)
• Strong organizational skills and attention to detail
• Excellent communication skills — verbal and written
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Understanding of commercial construction terms (RFI, ASI, CO)
• Ability to work independently and collaboratively
• Bonus: Experience in ceilings, drywall, flooring, or specialty trades, and familiarity with On Center On‑Screen Takeoff software

Why You’ll Love Working Here:

• Competitive salary
• Comprehensive benefits (medical, dental, vision, life insurance)
• AFLAC, FSA & HSA options
• Paid time off
• Company‑paid short- & long‑term disability
• Matching 401(k)
• Supportive team culture that values professionalism, growth, and integrity

Ready to Build Your Future With Us?

Visit our website to learn more about our projects and company culture. Qualified candidates are encouraged to apply by submitting a résumé in response to this posting.

Heartland Acoustics & Interiors is an equal opportunity employer committed to diversity and inclusion.