Project Assistant

Story Construction; Ames (IA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

3 weeks of PTO and 6 paid holidays

401K with company match

Year-end bonus eligibility

Health, dental, vision insurance options

Company-paid employee assistance program

Company-paid life insurance and AD&D

Medical and dependent care flex benefit plans

Weekly pay

Job summary

Story Construction in Ames, IA is seeking a Project Assistant to provide crucial administrative support for construction projects. This full-time role focuses on organizing records, entering data, and facilitating communication among teams.

The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office. Benefits include an Employee Stock Ownership Plan, 3 weeks PTO, and health insurance options.

Qualifications

• 2+ years of experience as an administrative assistant preferred.
• Strong organizational skills and accuracy in data entry.
• Ability to become proficient in industry-specific software.

Responsibilities

• Organizes records and maintains project files.
• Accurately enters project data into software systems.
• Generates subcontracts and purchase orders as assigned.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Education

High School Diploma or equivalent

Job description

Story Construction is a 100% employee-owned general contractor, construction manager, and design-builder with offices in Ames, IA and Sioux City, IA. As an employee of Story Construction, you'll have the opportunity to join the ownership group through our employee stock ownership plan (ESOP). At Story, we focus on having a good day, every day, regardless of your role. Everything we do revolves around building a joyful work environment and making a difference in the communities in which we work.

Position Summary

The Project Assistant (PA) fulfills a vital role in the construction industry and to the success of Story Construction Co. This position requires strong organizational skills, high accuracy, a keen eye for details, and the ability to become proficient in our industry-specific software programs. The PA provides administrative support for general construction and construction management projects. This position interacts with various departments within the company and reports to the Office Manager. The PA also acts as a liaison between Story Construction, subcontractors, and suppliers.

FSLA Designation: Full-time, non-exempt

Working Hours: Monday – Friday, 8:00AM - 5:00PM

Summary Of Duties

• Organizes records, compiles reports, and maintains project files.
• Accurately enters project data into the appropriate software systems.
• Generates and prepares subcontracts, purchase orders, and other project related documents as assigned.
• Monitors document status until each has been executed, returned, scanned, and filed.
• Maintains all documents for each project using the established filing and storage systems; seeks out missing documents.
• Creates subcontractor/supplier lists for each project.
• Assists with the scheduling of regular meetings as required by the project team. Prepares and distributes agendas, action items, meeting reminders, and minutes for regular meetings.
• Provides administrative support for assigned jobs, thereby enabling the Project Manager, Project Engineer, and Superintendent to focus on other aspects of the construction project.
• Additional duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Previous experience (2+ years) as an administrative assistant in an office role preferred, but not required.
• Proficient with Microsoft Office.

Travel: Occasional out-of-town travel to jobsites during the work day may be expected.

Benefits

• Employee Stock Ownership Plan
• 3 weeks of PTO and 6 paid holidays
• 401K with a company match
• Year-end bonus eligibility
• Health, delta, vision, and supplemental insurance options
• Paid bereavement leave
• Company-paid employee assistant program
• Company-paid term life insurance, AD&D, and long-term disability
• Medical and dependent care flex benefit plans
• Weekly pay

Working Conditions & Physical Requirements

Primarily works out of the office; however, may be exposed to fumes, airborne particles, moving mechanical parts, vibrations, loud noises, and more within OSHA standards when visiting the jobsite.

This position is not eligible for visa sponsorship or relocation assistance.

Story Construction is an Equal Opportunity Employer. All candidates will be considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or any other characteristic protected by law. Story is a drug-free workplace, and employment is contingent on the successful passing of a drug test. Visa sponsorship is not available at this time; Story Construction participates in E-Verify.