Project and Partner Management Lead

AirLife; Grand Rapids (MI); On-site; USD 120,000 - 150,000; Full time

Job summary

AirLife in Michigan is seeking a Project and Partner Management Lead to serve as AirLife IT's internal PMO leader, driving intake, prioritization, and delivery discipline. The role partners with IT leadership and business stakeholders to establish processes, manage budgets, and ensure projects meet scope and timelines.

This is an equal-parts strategist and practitioner role focused on building systems that scale, coordinating vendor relationships, and coordinating cross-functional teams.

Qualifications

• PMO leadership experience in a mid-market enterprise.
• Experience with Agile and hybrid delivery (Scrum, Kanban, SAFe).
• Strong portfolio prioritization and intake processes.
• Ability to design and implement governance, meetings, reporting.
• Experience managing external vendors and SOWs.
• Excellent executive communication to C-suite and PE sponsor.
• PMO in PE-backed, manufacturing or medical device env preferred.
• PMP, PMI-ACP or equivalent preferred.

Responsibilities

• Design and improve IT project intake and prioritization.
• Maintain IT project portfolio view for leaders and partners.
• Introduce Agile practices for IT delivery and coach teams.
• Define and enforce IT meeting standards and status cadences.
• Manage concurrent IT projects from initiation to go-live.
• Coordinate vendor and partner relationships within delivery framework.

Skills

PMO Leadership

Agile & Hybrid PM

Portfolio Prioritization

Stakeholder Communication

Vendor & SOW Management

Executive Presentation

IT Governance & Change Mgmt

PM Certification

Education

Bachelor's degree in Business or IT

PMP/ PMI-ACP or equivalent

Tools

Smartsheet

Job description

Company Description

At AirLife, we are dedicated to improving the quality of every breath. Excellence with Every Breath is not just a tag line, but the way we work and take care of our customers. With a mindset to evolve, innovate, and grow, we are a premier manufacturer of the highest-quality and market-leading breathing consumables. This growth philosophy has positioned us to increase our global footprint and business reach, impacting even more people around the world. Our expanding family of the most trusted brands offers a product portfolio that spans the continuum of care from first responder to home care, with safety, patient comfort, and clinical performance in mind. Collective expertise allows us to provide quality products and experiences to our patients, customers, and our people. Our values of Customer first, Differentiate with our People, Bias for Action, Continuous Improvement and Accountability define who we are and how we work. Join us!

Company Description

At AirLife, we are dedicated to improving the quality of every breath. Excellence with Every Breath is not just a tag line, but the way we work and take care of our customers. With a mindset to evolve, innovate, and grow, we are a premier manufacturer of the highest-quality and market-leading breathing consumables. This growth philosophy has positioned us to increase our global footprint and business reach, impacting even more people around the world. Our expanding family of the most trusted brands offers a product portfolio that spans the continuum of care from first responder to home care, with safety, patient comfort, and clinical performance in mind. Collective expertise allows us to provide quality products and experiences to our patients, customers, and our people. Our values of Customer first, Differentiate with our People, Bias for Action, Continuous Improvement and Accountability define who we are and how we work. Join us!

Position Summary

The Project and Partner Management Lead serves as AirLife IT's internal PMO leader, responsible for bringing rigor, consistency, and accountability to how IT plans, prioritizes, and delivers work. This role partners with IT leadership and business stakeholders to establish and maintain project intake processes, drive ways of working improvements, and ensure IT projects are delivered on time, on scope, and within budget. This is an equal-parts strategist-and-practitioner role: the right candidate actively manages projects while building the systems and habits that allow the broader IT team to work more effectively. This role also coordinates the management of IT's vendor and consulting partner relationships, ensuring external resources operate within AirLife's project framework and service expectations.

Position Qualifications

The specific minimum competencies needed to perform the essential duties of the job include knowledge, skills, abilities, level of education, and experience necessary for successful performance. These competencies are generally demonstrated through specific service, education, or training.

Knowledge, Skills & Abilities

• Demonstrated experience in IT project management offices or PMO functions in a mid-market enterprise environment.
• Proficiency with Agile and hybrid project management methodologies (Scrum, Kanban, SAFe); hands-on experience implementing Agile for IT enhancement delivery.
• Strong working knowledge of project intake and portfolio prioritization frameworks; experience managing a portfolio of concurrent IT projects across multiple functional areas.
• Experience designing and operationalizing ways of working improvements, including meeting cadences, status reporting standards, decision-making frameworks, and escalation protocols.
• Proficiency with project and portfolio management tools; Smartsheet experience strongly preferred.
• Ability to manage external vendor and consulting partner engagements, including SOW review, milestone tracking, and invoice validation.
• Strong executive communication and presentation skills; comfortable presenting status, risk, and investment decisions to C-suite and PE sponsor audiences.
• Strong understanding of IT governance and change management practices.
• Experience in a PE-backed, high-growth manufacturing or medical device environment preferred.
• PMP, PMI-ACP, or equivalent project management certification preferred.

Level Of Experience

7–12 years of progressive IT project management experience, including 3+ years in a PMO leadership or senior program management role.

Level Of Education

Bachelor's degree in Business, Information Technology, or related field. PMP, PMI-ACP, or equivalent certification strongly preferred.

Travel

Up to 20% as required by the business.

Essential Duties And Responsibilities

• Design, implement, and continuously improve AirLife IT's project intake and prioritization process, ensuring all incoming project requests are captured, evaluated, and prioritized against strategic IT and business objectives before work begins.
• Build and maintain the IT project portfolio view, providing IT leadership, the CFO, and Frazier Partners with clear visibility into project status, resource utilization, delivery timelines, and open risks.
• Introduce and drive Agile methodology for IT enhancement delivery, coaching team members on agile principles and facilitating sprint planning, backlog grooming, and retrospectives where applicable.
• Define, implement, and enforce IT ways of working standards across the department, including meeting discipline, agenda and notes practices, status reporting cadences, and decision-making frameworks, consistent with AirLife IT Meeting Standards.
• Actively manage one or more concurrent IT projects from initiation through go-live, taking personal ownership of requirements definition, scope control, resource coordination, risk management, and stakeholder communication.
• Coordinate AirLife's IT vendor and consulting partner relationships within the project delivery framework; ensure partner SOWs are aligned to project scope, that milestones are tracked, and that delivery accountability