Project Analyst (PR26122)

TMEIC Corporation Americas; Georgia; On-site; USD 60,000 - 85,000; Full time

Job summary

TMEIC Corporation Americas seeks an analytical Project Administrator to provide administrative and project support for engineering, commissioning, and project management activities in Georgia. The role focuses on ERP-based task creation, budgeting, agreements, and billing events.

You will verify purchase orders, manage delivery dates with sourcing, track budgets, forecast reserves, and prepare site memos and project folders.

Qualifications

• Bachelor's degree or equivalent via education and/or work experience.
• 3 years’ related work experience.
• Proficiency in ERP, MS Word, Excel, Outlook, and PowerPoint.
• Availability to travel domestically, less than 5%, sometimes with limited notice.

Responsibilities

• Originate projects in ERP with tasks, budgets, agreements, and billing events, retaining and archiving supporting information.
• Verify Terms & Conditions on purchase orders, identify risks, resolve issues or escalate per guidelines prior to order entry.
• Identify delivery dates for each project task and confirm with Sourcing that POs are issued timely based on required delivery.
• Issue invoices when contractual billing requirements are met and obtain tax certificates if required.
• Track performance against task budgets, report variances to project management, and update forecast budget as directed.
• Forecast reserves and accruals for projects as necessary.
• Review unit reports, identify problems, validate with engineers and managers, and correct as needed.
• Create electronic project folders and site memos, and update project information in the server.

Skills

ERP proficiency

Communication skills

Project coordination

Interpersonal skills

Education

Bachelor's degree

Tools

Oracle ERP

MS Project

Access

Adobe Acrobat

Visio

AutoCAD

CRM tools

HTML

Job description

General Role Description

Provide analytical and administrative services for engineering, commissioning, and project management

Role Accountabilities

• Originate projects in ERP, including, tasks, budgets, agreements, and billing events, retaining and archiving supporting information
• Verify Terms & Conditions (T’s & C’s) on purchase orders, identify risks, resolve issues or escal per guidelines prior to order entry
• Identify required delivery dates for each project task, confirm with Sourcing that purchase orders are issued in a timely manner based on required delivery, reporting exceptions to management as appropriate
• Issue invoices in timely manner when contractual billing requirements are met. Contact finance department for tax certificates if required and expedite if necessary
• Track performance against task budgets, report variances to project management, and update forecast budget as directed
• Forecast reserves and accruals for projects, as necessary
• Review assigned business unit reports, identify potential problem items, validate with Application Engineers, Project Managers, and Sales Managers, and make necessary corrections
• Analyze and summarize historical project data to be used for preparation of business mid-range plan (MRP)
• Expedite equipment deliveries through Sourcing as required
• Facilitate project review tollgate meetings to review project tasks order status, forecast revenue dates, billing events for accuracy, and document latest status including required actions
• Create electronic project folders using the latest standard template, update and maintain accurate project information in business unit server
• Create site memos for each commissioning project, per company policy
• Enter new tasks into cost of quality project
• Review and approve transferred timesheets and expense reports for assigned commissioning projects per applicable company policies, escalating to management as appropriate
• Issue change order requests to Engineering and Sourcing, as requested

General Employee Accountabilities

• Bring full effort to bear on tasks assigned by manager
• Give manager best advice
• Give earliest notice when work cannot be delivered as specified
• Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
• Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
• Comply with all Company policies, practices, and procedures and all regulations and laws
• Recommend viable improvements proactively
• Ensure effective utilization of business tools and processes

Minimum Qualifications

• Bachelor’s degree in related field or equivalent via education and/or work experience.
• 3 years’ related work experience
• Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• Demonstrated continuous improvement in areas of responsibility
• Proficiency in an ERP, MS Word, Excel, Outlook, and PowerPoint
• Availability to travel domestically, less than 5%, sometimes with limited notice

Preferred Qualifications

• Proficiency in Oracle ERP, MS Project, Access, Adobe Acrobat, Visio, AutoCAD, CRM tools, HTML
• Advanced Excel skills
• Demonstrated knowledge of scientific terminology and engineering processes
• Demonstrated knowledge of contract terminology
• Demonstrated experience requiring application of international trade policies

EEO/AA/M/F/Vet/Disability Employer