Project Analyst (Hybrid)

Institute of International Education; Chicago (IL); Hybrid; USD 71,000 - 91,000; Full time

Job summary

The Institute of International Education (IIE) is hiring a Project Analyst for our Enterprise Systems department. The Project Analyst will lead projects according to PMI standards, develop business processes, requirements, and functional designs, and coordinate with business and technology stakeholders to deliver optimal solutions.

Responsibilities include managing the full project lifecycle, tracking KPIs, risks, and budgets, leading user acceptance testing, and facilitating software

Qualifications

• Requires a bachelor's degree and at least two years of related work experience.
• Experience applying PMI standards and project management practices.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Collaborate with stakeholders, engineers, testers, and managers to guide projects.
• Develop requirements, process flows, and functional designs.
• Monitor KPIs, risks, budgets, and schedules to ensure success.
• Lead user acceptance testing and facilitate software implementation.

Skills

PMI standards

Cross-functional teamwork

Communication

Time management

Problem solving

MS Office & Visio

Education

Bachelor's degree

Tools

MS Visio

Excel

Job description

Organizational Unit: IIE Organization -> IIE US -> Enterprise Systems

Schedule: Full Time

Education: Bachelor's Degree

Location: Chicago IL - Chicago, IL 60602 US
Houston TX - Houston, TX 77027 US
New York NY - New York, NY 10007 US
San Francisco CA - San Francisco, CA 94108 US
Washington DC - Washington, DC 20005 US (Primary)

Travel: Less than 10%

Job Description:

The Institute of International Education (IIE) is hiring a Project Analyst for our Enterprise Systems department. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it's a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

Learn more about IIE and our culture here.

If you are a job seeker in need of an accommodation to navigate our careers site or apply for one of our jobs, please click here to learn more.

Job Summary

The Project Analyst is responsible for overall planning, directing and delivering for all projects assigned in accordance with Project Management Institute (PMI) standards in addition to developing business process flows, requirements, and functional designs for system projects and initiatives. This role works with business and technology stakeholders to define optimal solutions to business problems; convenes meetings, solicits ideas, and weighs and prioritizes requirements; and analyzes systems and processes to propose innovative solutions that align with organizational objectives. The Project Analyst leverages their knowledge to successfully deliver projects and solutions and is accountable for efficient management of allocated resources, managing project risks, and measuring Key Performance Indicators (KPIs) to meet project success criteria. They develop stakeholder communications, progress reports, and presentations; lead user acceptance testing; and facilitate software implementation. This position leads projects that deploy, update/upgrade, or replace platforms and solutions; identifies opportunities to optimize IIE's processes and systems; and manages the rationalization of institutional software solutions on an ongoing basis.

Essential Functions:

• Works collaboratively with business stakeholders, software engineers, testers, project managers and architects.
• Interpret business rules, requirements, and processes to ensure proper documentation and guidance is provided .
• Ensures business and functional requirements are understood, agreed to, documented and can be traced to measurable project success criteria.
• Analyzes a variety of factors and exercises judgment within defined procedures and practices to determine appropriate action.
• Identifies needed test data and develops acceptance criteria that ensure expected functionality and features are validated during development sprints.
• Manages projects throughout their lifecycle: pre-initiation, initiation, planning, execution, and closing.
• Manages assigned projects applying structured PMI standards to ensure meeting project success criteria.
• Manages customer satisfaction, organizational change, project budget, project schedule, stakeholder relationships and communications, vendor relationships, project change control, risks and issues, and project success.
• Enables project teams/sub-teams (IIE and providers/suppliers) to accomplish their work and successfully complete their deliverables.
• Reports regularly on project status, metrics and KPIs.

Job Requirements:

Qualifications and Experience:

Education and Work Experience:

• Requires a bachelor's degree and at least two (2) years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities:

• Understanding of application development and process improvement lifecycles.
• Demonstrated ability to work both independently and in dynamic, cross-functional teams.
• Excellent time-management skills with proven ability to prioritize and deliver on time.
• Excellent communication, analytical and problem-solving skills with keen attention to detail.
• Skilled use of MS Office products (Visio, Excel) and project management software.
• Effectively manage multiple projects simultaneously; handles demands of deadlines and competing priorities.

Preferred Knowledge, Skills and Abilities:

• Experience leading standard project meetings (e.g. Kickoff, Closeout, IPT/Exec Steering), providing typical project reporting (e.g. status, metrics, KPIs), managing project schedules & budgets, coordinating technical and non-technical resources, engaging internal and provider teams, preferred.
• Certified Project Management Professional (PMP) from PMI preferred.

Salary and Benefits:

Hiring Range: $71,123 - $90,959. A candidate's starting salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan, tuition, and professional development reimbursement programs, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (IIE) offers a flexible hybrid work environment which levers both office work and telework.

Salary and Benefits:

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is committed to offering a respectful work environment free from discrimination and harassment. We are committed to employing and promoting individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, marital status, citizen status, status with regards to public assistance or any other protected classification.