Project Analyst (Entry-Level)

StaffSource; Franklin (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

StaffSource in Franklin, TN is seeking an entry-level Project Analyst to support planning, coordination, tracking, and reporting. This role is ideal for someone starting a career in project management or business operations and will work closely with project managers and cross-functional teams to keep projects on schedule and documentation accurate.

Strong organizational and time-management skills, plus proficiency in MS Office and PM tools, are important for success in this role.

Qualifications

• Associate's or Bachelor's degree in a related field preferred.
• 0-2 years of professional experience in project support, administration, operations, or related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with project management tools such as MS Project, Asana, Jira, Monday.com, or Smartsheet is a plus.

Responsibilities

• Assist with project planning, scheduling, and coordination activities.
• Track project milestones, deliverables, deadlines, and action items.
• Maintain project documentation, reports, meeting notes, and status updates.
• Coordinate meetings, prepare agendas, and distribute follow-up actions.
• Monitor project progress and identify potential delays or risks.
• Collect and organize project-related data for reporting and analysis.
• Update project tracking tools, spreadsheets, and dashboards.
• Communicate with stakeholders to gather updates and ensure accountability.
• Support resource planning and workload tracking efforts.
• Prepare weekly and monthly project status reports for management.
• Assist with process improvement initiatives and documentation.
• Perform administrative and operational support tasks as needed.

Skills

Organizational skills

Time management

Communication

MS Office proficiency

PM tools experience

Education

Business/PM/IT degree

Tools

Microsoft Project

Asana

Jira

Monday.com

Smartsheet

Job description

We are seeking a detail-oriented and highly organized Project Analyst (Entry-Level) to support project planning, coordination, tracking, and reporting activities. This role is ideal for someone looking to start a career in project management, business operations, or program coordination. The Project Analyst will work closely with project managers and cross-functional teams to ensure projects stay on schedule, tasks are completed on time, and project documentation remains accurate and up to date.

Key Responsibilities

• Assist with project planning, scheduling, and coordination activities.
• Track project milestones, deliverables, deadlines, and action items.
• Maintain project documentation, reports, meeting notes, and status updates.
• Coordinate meetings, prepare agendas, and distribute follow-up actions.
• Monitor project progress and identify potential delays or risks.
• Collect and organize project-related data for reporting and analysis.
• Update project tracking tools, spreadsheets, and dashboards.
• Communicate with stakeholders to gather updates and ensure accountability.
• Support resource planning and workload tracking efforts.
• Prepare weekly and monthly project status reports for management.
• Assist with process improvement initiatives and documentation.
• Perform administrative and operational support tasks as needed.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Project Management, Communications, Information Technology, or a related field preferred.
• 0-2 years of professional experience in project support, administration, operations, customer service, or a related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and problem-solving skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Experience with project management tools such as Microsoft Project, Asana, Jira, Monday.com, or Smartsheet is a plus.
• Ability to work independently and collaboratively within a team environment.

Preferred Skills

• Basic understanding of project management principles and methodologies.
• Analytical mindset with the ability to interpret data and create reports.
• Strong follow-up skills and commitment to meeting deadlines.
• Ability to learn new systems and processes quickly.
• Customer-service-oriented approach and professional demeanor.