Project Analyst / Business Analyst

C-Shift Consulting; Denver (CO); Hybrid; USD 82,656 - 130,872; Full time

Job summary

C-Shift Consulting in Denver, CO seeks an experienced Project Coordinator/Program Analyst to serve as the operational backbone for project teams. You will ensure schedules are current, decisions documented, and action items closed, while coordinating with contractors and leadership to maintain trust and clarity.

You’ll be embedded with the project team, driving organization and follow-through, supporting aPM, and managing multiple workstreams with precision in a hybrid Denver setting.

Qualifications

• 3–8+ years in project coordination or similar structured execution role.
• Exceptional organizational skills with systems thinking.
• Direct communicator who pushes for answers in client meetings.
• Proficient in Smartsheet, Excel, PowerPoint, and SharePoint.

Responsibilities

• Maintain and update project schedules in Smartsheets for active projects.
• Capture and track meeting notes, decisions, risks, and action items across workstreams.
• Support PM in tracking open items, flag risks, and provide current information to leadership.
• Build and maintain Work Breakdown Structures (WBS) and manage Smartsheet entries.
• Review purchase orders and support budget tracking, contract oversight, and payments.
• Assist with preparation of Project Funding Requests (PFRs) and memos.
• Manage document control via SharePoint and coordinate reviews.

Skills

Project coordination

Program analysis

Structured execution

Client communication

Tools

Smartsheet

Excel

PowerPoint

SharePoint

Job description

Hybrid Role in Denver, CO

C-Shift Consulting partners with leading organizations across higher education, mining, technology, and enterprise environments to support complex transformation initiatives. We are looking for an experienced Project Coordinator / Program Analyst to support execution-phase projects. If you thrive in structured environments, enjoy turning ambiguity into clarity, and can balance project management with stakeholder coordination, we want to connect.

Role Overview

You’ll embed directly with the project team, serving as the operational backbone for a Project Manager. Your job is to make sure nothing falls through the cracks: schedules are current, decisions are documented, action items are closed, and leadership always has what they need.

Day-to-day, you’ll be coordinating across contractors, corporate teams, and functional leadership; independently, professionally, and with the kind of follow-through that earns trust fast.

Core Responsibilities

• Maintain and update project schedules in Smartsheets with the rigor required in an active construction environment
• Capture and track meeting notes, decisions, risks, and action items across all project workstreams
• Support the Project Manager in tracking open items, flagging risks, and ensuring leadership has current, accurate information
• Build and maintain Work Breakdown Structures (WBS) and manage entries in Smartsheets
• Review purchase orders and support budget tracking, contract oversight, and payment application review across multiple active vendors
• Assist with preparation and review of Project Funding Requests (PFRs) and project memos
• Manage document control via SharePoint — distributing for review, tracking timelines, compiling comments, and issuing responses to contractors
• Liaise with corporate personnel and contractors to resolve questions and follow up on outstanding items
• Coordinate and facilitate project meetings, maintain agendas, and hold the team accountable to commitments

Ideal Candidate Profile

• 3–8+ years in project coordination, program analysis, or a similar structured execution role
• Exceptionally organized and driving - you don't just track things, you build systems that keep teams on track
• Direct communicator who can hold their own in client meetings and push for answers without being asked twice
• Comfortable supporting a PM who is getting their bearings - you bring structure, they bring direction
• Proficient in Smartsheet, Excel, PowerPoint, and SharePoint
• 1099 / consulting experience preferred

Industry experience in higher education, mining, energy, healthcare, or regulated environments is a plus.

What We Look For

• Structured thinkers who can create order and clarity
• Professionals who follow through and manage details with accuracy
• Strong communicators who can balance executive visibility with team-level execution
• Individuals who can manage multiple workstreams without losing precision
• A natural driver who can move work forward
• Full-time, long-term contract through 12/31/26 with potential to extend
• Competitive rate: $60–$95/hr based on experience
• Hybrid – 3 days onsite in the DTC area (Denver, CO)