Project Analyst/Assistant

Brown and Caldwell, Inc.; Honolulu (HI); On-site; USD 64,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid time off

Paid holidays

Job summary

Brown and Caldwell is seeking a Project Support professional to assist multiple projects with complex technical and administrative tasks. The role emphasizes contract support, cost and rate development, and thorough project maintenance to ensure financial viability.

The role requires experience in project progress monitoring, invoicing, and documentation control, with opportunities to mentor teammates and contribute to a range of assignments.

Qualifications

• Requires ability to perform complex technical/administrative tasks.
• Proficient in cost and rate development and contract support.
• Experience with subcontract and purchase order support; invoicing and reporting responsibilities.

Responsibilities

• Provide contract support as the point of contact for contracts and documentation.
• Support cost and rate development to ensure project viability.
• Oversee project maintenance and smooth operational flow across sections.
• Maintain invoicing, progress reporting, and communication of financial progress to stakeholders.
• Provide subcontract and purchase order support and liaise with contractors and suppliers.
• Process subcontractor and vendor invoices; assist billing collections as needed.
• Aid project progress monitoring and reporting to assess ongoing success.
• Provide closeout support including final accounts and contract matters.

Skills

Complex tasks

Cost development

Contract support

Billing / invoicing

Progress reporting

Education

Bachelor’s degree or equivalent

Job description

Description

The Project Support role performs complex technical and project support tasks supporting multiple projects, ensuring adherence to client obligations as well as BC's policies and procedures. This role applies its skills to a broad range of tasks with limited supervision and has the latitude for independent judgement within defined tasks. Regular completion of assignments with little to no assistance is expected and a limited ability to make decisions within a narrow scope of responsibility.

Responsibilities

• Provide contract support as the point of contact for contracts, facilitate documentation of negotiations, and adherence to contract process requirements.
• Support cost and rate development to ensure project financial viability.
• Undertake all aspects of project maintenance, ensure smooth operation of all sections.
• Maintain responsibility for invoicing and progress reporting and communicate financial progress to stakeholders.
• Provide subcontract and purchase order support, liaise with contractors and suppliers.
• Execute coding and processing of subcontractor and vendor invoices.
• Provide billing collections assistance as required.
• Aid project progress monitoring and reporting, continually assess the ongoing success of the project.
• Provide closeout support at the conclusion of projects, including final accounts and contractual matters.
• Maintain and manage contractual and financial project documentation.
• Flexibility to adapt and execute various additional assignments based on evolving needs.

Mentorship

• May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Skills and Competencies

• Ability to perform complex technical/administrative tasks.
• Proficient in cost and rate development and contract support.
• Adept at handling subcontract and purchase order support.
• Strong capabilities in project progress monitoring and reporting.

Experience

• Typically requires a minimum of 4 years of Project Support or related experience.

Education

• A degree in Project Management, Accounting, Business Administration, or related field or equivalent experience is required.

Learn more about our work:

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Industrial Water - Brown and Caldwell

Salary Range

The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A: $64,000 - $87,000
Location B: $71,000 - $96,000
Location C: $77,000 - $105,000

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.

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Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.