Project Analyst

PCI Professional Services; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

PCI Professional Services is seeking a detail-oriented Project Analyst to support the HRSA OPTN program in a remote, federal contracting environment. You will coordinate activities across multiple workstreams, maintain project documentation, and facilitate communication among stakeholders.

The role emphasizes organizing project schedules, tracking action items, and ensuring timely deliverables while maintaining SOPs and knowledge management resources across the program.

Qualifications

• Bachelor's degree or higher in a related field.
• 2–5 years of experience supporting federal projects or programs.
• Experience coordinating cross-functional teams and project activities.
• Strong written and verbal communication skills.
• Experience developing SOPs and process guides.
• Proficiency with Microsoft Office, Teams, SharePoint Online, Excel reporting, and PowerPoint.

Responsibilities

• Support day-to-day project management and operational activities across multiple workstreams.
• Coordinate meetings, prepare agendas, capture meeting minutes, and track action items through completion.
• Maintain project schedules, trackers, and status reporting artifacts.
• Monitor risks, issues, decisions, and dependencies and document them accordingly.
• Assist with project planning and milestone tracking.
• Develop and maintain SOPs, work instructions, and process documentation.
• Maintain project repositories, SharePoint sites, and knowledge resources.
• Support deliverable templates and project artifacts.
• Track contract deliverables and due dates; coordinate with teams for timely submission.
• Prepare briefing materials, presentations, reports, and leadership updates.
• Collect, analyze, and report project performance metrics; maintain dashboards.

Skills

Project coordination

Communication

Documentation

Cross-functional collaboration

Time management

Attention to detail

Education

Bachelor's degree in Business Administration, Public Health, Information Systems, Project Management, or related field

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint Online

Excel reporting

PowerPoint

Job description

Position Summary

The Project Analyst supports the successful execution of the HRSA Organ Procurement & Transplantation Network (OPTN) program by coordinating project activities, maintaining project documentation, supporting operational processes, tracking action items and deliverables, and facilitating communication across project teams. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced federal contracting environment supporting multiple customer stakeholders.

Location:

Remote

Position Summary

The Project Analyst supports the successful execution of the HRSA Organ Procurement & Transplantation Network (OPTN) program by coordinating project activities, maintaining project documentation, supporting operational processes, tracking action items and deliverables, and facilitating communication across project teams. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced federal contracting environment supporting multiple customer stakeholders.

This role serves as a key member of the program support and multi-vendor environment teams, ensuring project information, processes, and documentation remain accurate, accessible, and aligned with contractual requirements.

Key Responsibilities

Project Operations & Coordination

• Support day-to-day project management and operational activities across multiple workstreams.
• Coordinate meetings, prepare agendas, capture meeting minutes, and track action items through completion.
• Maintain project schedules, trackers, and status reporting artifacts.
• Monitor project risks, issues, decisions, and dependencies and ensure they are documented and communicated appropriately.
• Assist with project planning activities and milestone tracking.

Documentation & Knowledge Management

• Develop, update, and maintain standard operating procedures (SOPs), work instructions, and process documentation.
• Maintain project repositories, SharePoint sites, and knowledge management resources.
• Ensure project documentation is current, organized, and version-controlled.
• Support creation and maintenance of deliverable templates and project artifacts.

Contract & Deliverable Support

• Assist in tracking contract deliverables and due dates.
• Support preparation, coordination, and quality review of contract deliverables.
• Maintain deliverable logs and status reports.
• Coordinate with technical and business teams to ensure timely submission of contractual requirements.

Stakeholder Communication

• Support internal and customer communications.
• Manage shared customer mailbox for communications to external vendors.
• Prepare briefing materials, presentations, reports, and leadership updates.
• Coordinate information requests and follow-ups with program stakeholders.
• Facilitate communication between project teams and functional leads.

Data Analysis & Reporting

• Collect, analyze, and report project performance metrics.
• Maintain dashboards, trackers, and reporting tools.
• Develop recurring reports for project leadership and customers.
• Identify opportunities for process improvement and operational efficiencies.

Process Improvement

• Recommend improvements to project management and operational processes.
• Assist with implementation of new tools, workflows, and reporting mechanisms.
• Support continuous improvement initiatives across the program.

Required Qualifications

• Bachelor's degree in Business Administration, Public Health, Information Systems, Project Management, or related field.
• 2-5 years of experience supporting federal projects or programs.
• Experience coordinating cross-functional teams and project activities.
• Strong written and verbal communication skills.
• Demonstrated ability to develop documentation, SOPs, and process guides.
• Proficiency with:
  • Microsoft Office Suite
  • Microsoft Teams
  • SharePoint Online
  • Excel reporting and data analysis
  • PowerPoint presentations
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Experience supporting HHS, HRSA, or healthcare-related federal programs.
• PMP, CAPM, CSM, or similar project management certification.
• Experience with Power Apps, Power Automate, or Microsoft Power Platform solutions.
• Familiarity with contract deliverable management and federal contract operations.
• Knowledge of OPTN, transplant, healthcare technology, or public health environments.