Project Analyst

UCSF Health, AG; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

UCSF Health, AG is seeking a Project Analyst to provide executive-level support to the Vice Chair of Faculty Affairs within the Colorectal Surgery Section of the Division of Surgical Oncology. The role includes gathering information, developing work plans, and coordinating pilot projects that improve clinical care workflows, quality, safety, and OR utilization.

It also covers coordinating the Faculty Mentoring program and assisting with HR processes and communications.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Minimum 2 years of administrative operations experience.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Strong written and verbal communication across all levels.
• Ability to multi-task with demanding deadlines.

Responsibilities

• Provide executive support to Vice Chair of Faculty Affairs and Colorectal Surgery Section.
• Coordinate department reports, metrics on visits, OR utilization, and revenue.
• Support Faculty Mentoring program, maintain database and annual reports.
• Manage HR processes, travel, calendar, and correspondence for leadership.
• Collaborate with Chair's office Finance Unit and IT for records and reports.
• Prepare letters and maintain confidentiality in sensitive matters.

Skills

Administrative support

Analytical skills

Communication

Interpersonal skills

Time management

Education

Bachelor's degree or equivalent

2 years administrative operations experience

Tools

MyReports

MyExpense

BearBuy

HBS

MS Office (Word, Excel, Outlook)

Job description

Job Description

The Project Analyst will provide executive-level support to the Vice Chair of Faculty Affairs and as needed to other faculty within the Colorectal Surgery Section in the Division of Surgical Oncology.

The'll provide analytical and project support to Dr. Finlayson as the Chief Value Officer/Executive Medical Director for the Surgery Faculty Practice which includes gathering information, developing work plans, and coordinating pilot projects involving the design and implementation of clinical care workflows that improve quality and safety, access, efficiency of Department of Surgery elective surgical care practices; works closely with the Chair's office Finance Unit and Dr. Finlayson to analyze and create Department of Surgery reports including metrics on new patient visits, time to new appt, revenue, satisfaction of referring physicians, and operating room (OR) utilization.

The analyst will also help coordinate all aspects of the Department of Surgery Faculty Mentoring program including maintaining a faculty mentoring database, working with Dr. Finlayson to research and gather information to submit the annual faculty mentoring program report to the Department Chair, scheduling annual Assistant Professor meetings, ensure faculty compliance with annual documentation requirements, compile and submit updated mentor and mentee list annually to School of Medicine (SOM) Faculty Mentoring Program office.

They'll also manage a range of responsibilities associated with the Colorectal Surgery section faculty's administrative, research, and clinical roles. The responsibilities include communication around the faculty leadership roles at UCSF, including oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean and UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, and private foundations, governmental agencies, other high level contacts at other universities, and patients. In addition, the incumbent provides financial and IT support, maintains a comprehensive calendar, arranges travel and composes letters. The incumbent works closely with the faculty and Operations Manager to support HR processes such as gathering documents for appointments.

Department Overview:

The mission of the UCSF Department of Surgery is threefold: to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus.

The Department is comprised of seven divisions including Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including: UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Children's Hospital San Francisco), Zuckerberg San Francisco General Hospital and Trauma Center, San Francisco VA Medical Center, and Alameda County Medical Center in Oakland. Our residents rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center.

UCSF has a well-established and deserved reputation for preeminent patient care services, much of which is anchored in our Division's world-class programs in surgery of the esophagus, liver, pancreas, colon and rectum, thyroid and parathyroids, breast, melanoma, obesity, and the management and prevention of acute traumatic injuries.

Qualifications

• - Bachelor's degree in related area and / or equivalent experience / training
• - Minimum 2 years of experience in administrative operations
• - Working knowledge of common organization-specific and other computer application programs. Excellent proficiency in MS Office applications (Word, Excel and Outlook). Demonstrated skill in word processing to prepare correspondence and other documents with speed and accuracy; Ability to learn how to utilize other programs as needed
• - Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing including a basic understanding of medical science in order to support faculty with transcribing letters
• - Solid organizational skills and ability to multi-task with demanding timeframes.Ability to work on multiple projects simultaneously and effectively prioritize tasks with competing deadlines.
• - Ability to meet deadlines in a timely an accurate manner with excellent attention to detail
• - Demonstrated experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned; Ability to use sound judgment in responding to issues and concerns
• - Working knowledge of accounting, finance and the ability to interpret and prepare basic financial reports. Analytical skills to collect, sort, process qualitative and quantitative data and provide quality reporting
• - Ability to use discretion and maintain confidentiality
• - Experience working in academic medical setting and understanding best business practices
• - Knowledge of UC Financial systems such as MyReports, MyExpense, BearBuy, and HBS

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.

EEO Statement

The University of California is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.