Project Administrator (Non-Technical), Business Coordinator

University of Chicago; United States; On-site; USD 56,000 - 70,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

The University of Chicago's Sereno Lab is seeking a Project Administrator, Business Coordinator to provide business support for non-technical lab projects from conception to completion. Responsibilities include CT scanning, budgeting, lab accounting, and coordinating exhibitions and field expeditions.

The role emphasizes scheduling, budgeting, and project planning for diverse research projects, requiring prior project management experience and a strong administrative background.

Qualifications

• Vocational training or apprenticeship experience in related field.
• 5-7 years of work experience in a related role.

Responsibilities

• CT scanning and logging.
• Scheduling and managing the calendar.
• Planning and logistics for trips, conferences, field expeditions, and research trips.
• Scheduling, planning and project management for exhibit management.
• Scheduling and project management for film-related projects.
• Lab meeting agendas, note taking and project management.
• Lab accounting-reconciliation and cash advances.
• Assists in coordinating daily projects with non-technical plans, budgets, and staffing.
• Supports or independently performs administrative tasks such as arranging meetings and preparing progress reports.

Skills

Project management

CT scanning

Education

Vocational training / Apprenticeships

Job description

Department BSD OBA - Sereno Lab

Through the disciplines of Comparative Biomechanics, Evolution and Developmental Biology, Behavioral Neurobiology, and Vertebrate Paleontology, our mission is to explore animal form and function and how they change over the short time frame of an individual’s life history and long time frame of the history of animal life.

The Project Administrator, Business Coordinator position reports to PI, Professor Paul Sereno and manages lab activities including overseeing the lab and PI scheduling, managing budgets, lab accounting and reconciliation duties and project management for lab research projects and additional special projects as needed. The Project Administrator, Business Coordinator will also complete CT scanning for research projects. This position will also oversee and coordinate project management for lab exhibitions and logistics management of field expeditions.

Job Summary

The job provides business support for non-technical (not information technology or construction related) projects from conception to completion. Performs administrative duties as they relate to the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports.

Responsibilities

• CT scanning and logging.
• Scheduling/managing calendar.
• Planning and logistics for trips, conferences, field expeditions, and research trips.
• Scheduling, planning and project management for exhibit management.
• Scheduling and project management for Film-related project.
• Lab meeting agendas, note taking and project management.
• Lab accounting-reconciliation and cash advance.
• Assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements.
• Supports or independently performs administrative tasks such as arranging meetings, developing agendas, and preparing progress reports.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications Experience

• Previous CT scanning experience.
• Project Management experience.

Application Documents

• Resume (required)
• Cover Letter (optional)
• Contact information of at least references

Job Family Administration & Management Role Impact

Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Hourly FLSA Status Non-Exempt Pay Range $28.85 - $36.06 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.