Project Administrator - Nationally Recognized MEP Firm

RealREPP; Schertz (TX); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) match

Full health, dental, and vision

Generous PTO

Gym membership

Life & disability insurance

Career growth

Job summary

RealREPP is seeking a Project Administrator to support construction Project Management staff on large sites. The role focuses on onboarding new personnel, coordinating timecards and field reports, and maintaining project documentation and communication with stakeholders.

The ideal candidate will have an Associate degree or equivalent experience, strong organizational and communication skills, and the physical ability to handle demanding site tasks.

Qualifications

• Associate degree or equivalent experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Strong prioritization and time management skills.
• Proficiency in Microsoft Office, including Word and Excel.
• Strong customer service skills and ability to collaborate effectively with project teams.
• Ability to lift 50+ lbs, carry materials, climb ladders and stairs, and perform other physical activities as required by the job.
• Adherence to all safety guidelines and company policies.

Responsibilities

• On-board new employees and manage the New Contractor Orientation badging process for all site personnel.
• Organize, distribute, collect, and maintain timecards and manpower lists for all site personnel.
• Assist Project Managers and Foremen in tracking and creating field daily reports.
• Take and update meeting minutes, maintain project logs, and file project records.
• Set up key party contact directories and distribute documents, specifications, and drawings to field personnel and stakeholders.
• Manage calendars, schedules, and arrangements for meetings and programs on and off-site.
• Resolve issues and make decisions independently within established guidelines.
• Perform additional administrative duties to support Project Management staff and field operations.

Skills

Organizational skills

Communication skills

Prioritization

Customer service

Physical ability

Safety compliance

Team collaboration

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

RealREPP, a full-service recruiting firm, is currently partnering with a growing, stable, and nationally recognized building systems expert to assist them in hiring a Project Administrator in undefined, undefined. This role is responsible for supporting construction Project Management staff with administrative duties and promoting a team environment on large project sites. The Project Administrator ensures smooth workflow, accurate documentation, and efficient coordination across projects, playing a critical role in operational excellence and field support.

Responsibilities

• On-board new employees and manage the New Contractor Orientation badging process for all site personnel.
• Organize, distribute, collect, and maintain timecards and manpower lists for all site personnel.
• Assist Project Managers and Foremen in tracking and creating field daily reports.
• Take and update meeting minutes, maintain project logs, and create and file electronic and hard copy project files.
• Set up key party contact directories and distribute documents, correspondence, specifications, and drawings to field personnel and other key stakeholders.
• Manage calendars, schedules, and arrangements for meetings, conferences, and programs on and off-site.
• Resolve issues and make decisions independently within established guidelines and procedures.
• Perform additional administrative duties as needed to support Project Management staff and field operations.

Qualifications

• Associate Degree or equivalent experience.
• Solid organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Strong prioritization and time management skills.
• Proficiency in Microsoft Suite, including Word and Excel.
• Strong customer service skills and ability to collaborate effectively with project teams.
• Ability to lift 50+ lbs, carry materials, climb ladders and stairs, and perform other physical activities as required by the job.
• Adherence to all safety guidelines and company policies.

FANTASTIC All-In Compensation Package Includes

• Competitive salary DOE + bonus
• 401(k) w/ 50% match, no cap & immediate vesting
• 100% paid medical, dental & vision
• Generous PTO
• Gym membership + discounted cell phone
• Strong work-life balance + continued career growth
• FSA, HSA, life & disability insurance, and more

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*