Project Administrator - Equipment

Trane Technologies; Florida; On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Wellness programs

Paid time off

401K match

Tuition assistance

Job summary

Trane Technologies in Maitland, FL seeks a Project Administrator to support documentation, procurement, invoicing, and closeout of projects under supervision. You will interact with Project Managers, Account Managers, and staff to ensure timely completion and compliance, requiring strong communication and multitasking across multiple systems.

The role demands organizational skills, problem solving, and an ability to work in a fast-paced environment, with overtime/weekend flexibility as needed.

Qualifications

• Strong communication skills and ability to work independently or in a team.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Familiarity with financial systems and basic accounting, including AR/AP, is an asset.

Responsibilities

• Follow standard work and processes across enterprise systems.
• Administer projects through life cycle to ensure contract compliance and delivery.
• Manage procurement: issue POs and subcontracts to vendors.
• Coordinate monthly invoicing per customer requirements and PM direction.
• Record project financials, assist with forecasting, and process reports.
• Address billing/backlog issues and communicate with stakeholders.
• Assist in AR updates and resolve billing or tax disputes.
• Support equipment fulfillment and project case management.
• Collaborate with PM to resolve forecasting and invoicing issues.

Skills

Communication skills

Organizational skills

Multitasking

Problem solving

Education

High School diploma or GED

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Trane has a new exciting opportunity to join our organization as a Project Administrator in our Maitland, FL commercial sales office.

Under direct supervision, this position is responsible for routine project documentation, material procurement, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. Must have great communication skills, organizational skills, follow up and strong ability to multitask on different tasks and computer systems.

Responsibilities

• Follow establish standard work and processes, utilizing several enterprise systems.
• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project financials including forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with internal and external stakeholders as necessary to resolve obstacles.
• Assist in keeping AR up to date and resolving billing or tax disputes.
• Responsible for general administrative functions to support the equipment fulfillment process.
• Work collaboratively with PM on resolving forecasting, under/over billings and other financial issues within projects. Responsible for processing cases in case management.

Qualifications

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

We offer competitive compensation and comprehensive benefits and programs that help our employees thrive in both their professional and personal lives. We are proud of our winning culture which is inclusive and respectful at its core. We share passion for serving customers, caring for others, and boldly challenging what’s possible for a sustainable world.

We are committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Annual Base Salary Range Or Hourly Base Pay Range

$50,350.00 - $70,770.00

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.