Project Administrator, Electric Power Division

Hooper Deforest; DeForest (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Matching 401(k)

Paid time off

9 paid holidays

Identity Theft Protection

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Hooper in Wisconsin is seeking a project administrator to support project managers by planning, organizing, tracking, and coordinating project preparations and executions while meeting cost, quality, schedule, and safety objectives.

Candidates typically have 1-3 years of construction experience; a college degree is preferred but not required. The role includes document control, meeting coordination, progress reporting, and occasional travel within a normal office setting.

Qualifications

• Experience in construction administration and project coordination.
• Ability to work with multiple project teams and stakeholders.
• Knowledge of project management processes and document control.

Responsibilities

• Assist project managers with planning, organizing, tracking, and coordinating project activities.
• Manage document control for projects, including filing drawings, specs, client correspondence, RFIs, submittals, and transmittals.
• Coordinate and schedule project meetings, issue invitations, and distribute agendas.
• Attend meetings and record accurate minutes with action items and logs.
• Serve as internal point of contact for administrative requests.
• Prepare client progress reports and assist with monthly financial reporting.
• Assist with material tracking and deliveries as requested.
• Perform other duties as assigned.

Skills

Construction industry experience

Team collaboration

Education

College degree preferred

Job description

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary:

The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.

Principal Accountabilities:

• Assists in all aspects of project management as requested by project managers.
• Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
• Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
• Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
• Serves as an internal point of contact for administrative requests.
• Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
• Assist in the preparation of monthly financial reporting for projects.
• Assist with material tracking, material deliveries, and associated documentation, as requested.
• Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required:

• Experience: At least 1-3 years' experience in Construction industry preferred
• Education: College degree is preferred but not required
• Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
• Behavioral Skills: Ability to work with multiple project teams and stakeholders.

Description of physical working environment:

• Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
• Occasional travel is required

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.