Project Administrator, Electric Power Division

Hooper-Corporation; DeForest (WI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

9 paid holidays

Identity theft protection

Life insurance

Short-term disability

Long-term disability

Job summary

Hooper-Corporation is seeking a project administrator to support project managers by coordinating preparations and execution, ensuring cost, quality, schedule, and safety objectives are met.

The role involves managing project documents, RFIs, submittals, and transmittals, coordinating meetings, and preparing progress reports. A college degree is preferred, with 1–3 years in construction recommended; strong organizational skills are essential.

Qualifications

• Experience in construction industry is preferred (1–3 years).
• College degree preferred but not required.
• Strong organizational skills and attention to detail.
• Ability to work with multiple project teams and stakeholders.

Responsibilities

• Assist project managers with planning, organizing, tracking, and coordinating project preparations and executions.
• Manage document control for projects including filing, RFIs, submittals, and transmittals.
• Coordinate and schedule project meetings, issue invites, and distribute agendas.
• Record and distribute accurate meeting minutes and maintain action item logs.
• Support monthly financial reporting and material tracking documentation.

Skills

Administrative policies

Multi-project coordination

Documentation control

MS Office proficiency

Education

College degree preferred

Construction industry experience 1–3 years

Tools

PMIS

MS Office

Job description

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary:

The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.

Principal Accountabilities:

• Assists in all aspects of project management as requested by project managers.
• Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
• Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
• Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
• Serves as an internal point of contact for administrative requests.
• Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
• Assist in the preparation of monthly financial reporting for projects.
• Assist with material tracking, material deliveries, and associated documentation, as requested.
• Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required:

• Experience: At least 1-3 years' experience in Construction industry preferred
• Education: College degree is preferred but not required
• Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
• Behavioral Skills: Ability to work with multiple project teams and stakeholders.

Description of physical working environment:

• Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
• Occasional travel is required

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.