Project Administrator, Electric Power Division

Hooper Corporation; DeForest (WI); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Matching 401(k)

Paid Time Off

9 paid holidays

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Hooper Corporation in Wisconsin seeks a Project Administrator to support project managers by planning, organizing, tracking and coordinating project preparations and executions while meeting cost, quality, schedule and safety objectives.

The role involves document control, meeting scheduling, minutes, client progress reports, monthly financial reporting, material tracking, and coordination with subcontractors. Candidates typically have 1–3 years in construction and a college degree is preferred.

Qualifications

• 1–3 years of construction industry experience preferred.
• Ability to work with multiple project teams and stakeholders.
• Working knowledge of company admin policies, procedures, and operations.

Responsibilities

• Assist project managers and assistant project managers on assigned projects.
• Manage document control for projects (RFIs, Submittals, Transmittals).
• Coordinate and schedule project meetings; issue invites and agendas.
• Record and distribute accurate meeting minutes and maintain action-item logs.
• Serve as internal contact for administrative requests.
• Gather information for client progress reports throughout the project life cycle.
• Assist in monthly financial reporting for projects.
• Assist with material tracking and documentation.

Skills

Construction experience

Team collaboration

Administrative policies

Education

College degree preferred

Job description

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary

The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.

Principal Accountabilities

• Assists in all aspects of project management as requested by project managers.
• Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
• Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
• Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
• Serves as an internal point of contact for administrative requests.
• Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
• Assist in the preparation of monthly financial reporting for projects.
• Assist with material tracking, material deliveries, and associated documentation, as requested.
• Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required

• Experience: At least 1-3 years' experience in Construction industry preferred
• Education: College degree is preferred but not required
• Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
• Behavioral Skills: Ability to work with multiple project teams and stakeholders.

Description of physical working environment

• Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
• Occasional travel is required

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.

Equal employment opportunity, including veterans and individuals with disabilities.

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