Project Administrator, Data Strategy

American College of Surgeons Brand; Chicago (IL); Hybrid; USD 75,000 - 88,000; Full time

Benefits offered by this job

Vacation, personal, and sick hours; 13

Paid holidays per year

Tuition reimbursement

Medical—BlueCross BlueShield

Dental, Vision, Prescription drug

403(b) Matching Program

Pension Plan

Employee Assistance Program

Short/Long Term Disability

Life Insurance

Domestic Partner Coverage

Job summary

The American College of Surgeons in Chicago is seeking a Project Administrator to provide operational, administrative, and project coordination support to the Data Strategy team. Reporting to the Associate Vice President, Data Strategy, this role helps coordinate initiatives and pilot programs, supports stakeholder engagement, and manages executive operations.

Working with limited supervision, the Project Administrator manages multiple concurrent activities and operational workflows to help keep

Qualifications

• Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.
• At least 3-5+ years of relevant work experience required, specifically in project coordination and operational support.
• Proven track record with successfully managing multiple priorities and engaging professionally with stakeholders and customers of all levels.
• Experience providing executive level and team support is strongly preferred.
• Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint).

Responsibilities

• Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.
• Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.
• Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.
• Track participant engagement, agreements, required documentation, milestones, and other project requirements.
• Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders.
• Support project governance and maintain accurate, organized records in accordance with established documentation standards.

Skills

Project coordination

Executive support

Stakeholder engagement

Communication

Organization

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 95,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Our Mission The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary: TheProject Administratorprovides operational, administrative, and project coordination support to the Data Strategy team. Reporting to the Associate Vice President, Data Strategy, this role helps coordinate initiatives and pilot programs, supports stakeholder engagement, and manages executive operations.

Working with limited supervision, the Project Administrator manages multiple concurrent activities and operational workflows to help keep deliverables on schedule. The role requires strong organizational and communication skills, sound judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment.

This exempt position will report to the AVP, Data Strategy in the Division of Executive Services. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $75,175 - $88,000 (commensurate with related experience).

Key Responsibilities:

1. Project Coordination and Administration (70%)

• Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.
• Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.
• Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.
• Track participant engagement, agreements, required documentation, milestones, and other project requirements.
• Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders.
• Support project governance and maintain accurate, organized records in accordance with established documentation standards.

2. Executive and Operational Support (30%)

• Manage senior leadership calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Coordinate executive meetings and activities involving internal and external stakeholders, including agendas, materials, facilities, and follow-up.
• Support operational workflows, including vendor documentation, invoices, approvals, expense reporting, and reimbursements.
• Maintain confidential records and communications and provide timely administrative support for Data Strategy leadership and team operations.
• Prepare and process expense reports and reimbursements with complete supporting documentation and timely follow-through.

Required Education and/or Experience:

• Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.
• At least 3-5+ years of relevant work experience required, specifically in project coordination and operational support.
• Proven track record with successfully managing multiple priorities and engaging professionally with stakeholders and customers of all levels.
• Experience providing executive level and team support is strongly preferred.
• Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint).

Comprehensive Benefits: We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.