Site Based Document Controller

Jacobs; San Jose (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Stock purchase at discount

Unlimited PPTO

Job summary

Jacobs is seeking a Document Control Professional to support project teams by coordinating document management activities from identification through change control. You will review, file, and distribute documents while ensuring compliance with contract requirements and project standards.

In this role, you will interact with internal teams, clients, and external contacts; typical duties include data entry, training new users, and maintaining internal process documentation. onsite work required.

Qualifications

• 5+ years of Document Control experience with engineering, construction docs.
• Version control, change management, and document lifecycle management.
• Willing to work onsite 4–5 days per week.
• Experience with ProjectWise, SharePoint, EDMS and MS Office.

Responsibilities

• Manage, track, and maintain controlled documents through their lifecycle.
• Review documents for accuracy, formatting, and revision control.
• Coordinate document approvals, reviews, and distribution with stakeholders.
• Ensure contracts requirements are met and documents meet production standards.
• Train project participants in system applications and maintain process docs.
• Provide site-based project support administrative tasks to the project team.
• Support skill development and knowledge sharing across Jacobs globally.

Skills

Attention to detail

Time management

Problem solving

Organizational skills

Effective communication

Education

Associate degree

Bachelor’s degree

Tools

ProjectWise

SharePoint

EDMS

MS Office

Excel

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Document Control Job Description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow. If you’re interested in a long and rewarding career working with the #1 ranked most admired engineering/construction company in the world, then Jacobs is where you belong. We are looking for a driven Document Control Professional to support our Project Team. As a member of our team, you’ll be coordinating and administering document management activities relative to identification, control, and change documents directly related to the assigned project. You will also independently manage other day-to-day tasks related to document and records management. This position regularly interacts with internal Jacobs team members, client, and external stakeholder contacts.

Key Responsibilities

• Overall responsibility for Managing, tracking, and maintaining controlled documents throughout their lifecycle.
• Reviewing documents for accuracy and completeness, formatting, and revision control.
• Coordinating document approvals, reviews, and distribution with stakeholders.
• Ensuring that contract requirements are met.
• Ensuring documents meet standards for production.
• Assuring project participants are trained in practical application of systems.
• General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation.
• Provide Site Based Project Support administrative responsibilities to our Project team.
• Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here’s what you’ll need

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents (i.e., drawings, technical specifications, submittals, RFIs, etc.)
• Version control, change management, and document lifecycle management.
• Must be willing to work in an office or project site location 4-5 days per week.
• Proven experience with ProjectWise, SharePoint, industry standard EDMS and MS Office Applications, advanced proficiency in Microsoft Excel preferred.
• Ability to manage large volumes of documentation accurately.
• Excellent organizational and time-management skills.
• Strong attention to detail.
• Problem-solving and process improvement mindset.

Ideally, you will also have

• Associate degree (minimum) and\or bachelor’s degree in related field.
• Relevant certifications may be beneficial (e.g., Certified Document Controller or records management certifications)
• Effective communication skills and understanding of technical terminology.
• Previous experience with engineering, construction, or EPC project environments.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $91,400.00 to $125,600.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.