Project Administrator - Construction

LU Golf & Fields ULC; Lincoln (NE); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

401(k) with company match

Paid time off

Job summary

Landscapes Unlimited, LLC in Lincoln, Nebraska, seeks a Project Administrator to provide project management and administrative support to field teams nationwide. The role requires strong organization, communication, and attention to detail.

You will work with Project Managers and subcontractors to manage contracts, payments, and project documentation, while coordinating housing logistics and supporting staffing needs. This role offers a collaborative, growth-focused environment.

Qualifications

• Associate degree (A.A.S.) in Office Administration, Business, or a related field, or equivalent combination of training/experience.
• Strong analytical and organizational abilities with attention to detail.
• Proficient in Excel and MS Office; knowledge of Timberline/Sage preferred.

Responsibilities

• Participate in project startup meetings and contribute to project execution plans.
• Identify and secure required bonds and insurance certificates.
• Generate and submit contracts, subcontracts, payment applications, and change orders.
• Assist with project tracking and job cost coding under the Project Manager's direction.
• Monitor costs and billing totals, flag under-billing issues to leadership.
• Coordinate with subcontractors and vendors on contracts and payments.
• Prepare permits, correspondence, budget tracking, lien waivers, and related documents.
• Maintain submittal logs and ensure timely review to meet milestones.
• Assist with staffing needs in collaboration with Recruiting and VP of Construction.
• Coordinate housing logistics for short- and long-term needs.

Skills

Analytical

Organizational skills

Communication

Integrity

Teamwork

Problem-solving

Education

Associate degree in Office Administration/Business

3 years of experience or training

Tools

Timberline/Sage

Microsoft Excel

Microsoft Office

Job description

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Location: Lincoln, Nebraska (Corporate Office)

Landscapes Unlimited, LLC is seeking a Project Administrator to join our growing team. This position is responsible for providing project management and administrative support to our field teams across the country.

At Landscapes Unlimited, we build more than world-class golf courses - we build careers. Our associates work in an environment that demands excellence but also rewards it through professional growth, teamwork, and a shared passion for success. If you're ready for a challenge in a collaborative, people-first culture, we'd love to hear from you.

Key Responsibilities

• Participate in project startup meetings and contribute to the development of project execution plans.
• Identify and secure required bonds and insurance certificates.
• Generate and submit contracts, subcontracts, project summary forms, payment applications, purchase orders, change orders, submittals, and close-out documents.
• Assist with project tracking and job cost coding under the direction of the Project Manager.
• Monitor job costs and billing totals, notifying leadership of potential under-billing issues.
• Work directly with subcontractors and vendors to resolve contract, billing, or payment concerns.
• Prepare and/or assist with permits, correspondence, budget tracking, lien waivers, and pre-lien notices.
• Maintain project submittal logs and ensure timely review to meet project milestones.
• Assist with project staffing needs, collaborating with the Recruiting Coordinator and Vice President of Construction.
• Coordinate short- and long-term project housing logistics, including leases, deposits, furnishings, and utilities.
• Identify and remove barriers to successful project completion, proactively anticipating needs.
• Partner with Project Managers, Superintendents, and other Project Administrators to enhance processes and share best practices.

Qualifications

• Strong analytical, organizational, and problem-solving skills.
• Demonstrated ability to work independently and collaboratively.
• High level of integrity and ability to handle confidential information.
• Knowledge of basic accounting principles and job cost systems (such as Timberline/Sage).
• Proficient in Microsoft Office applications, with emphasis on Excel.
• Excellent verbal and written communication skills, including grammar and professionalism.
• Strong attention to detail and accuracy in all work.
• Professional demeanor consistent with the position and company values.
• Commitment to following company policies and safety practices.
• A collaborative, positive attitude with a sense of ownership in results.

Education And Experience

• Associate degree (A.A.S.) in Office Administration, Business, or a related field; or equivalent combination of three years of experience and/or training.

Compensation And Benefits

Landscapes Unlimited offers a competitive salary and comprehensive benefits package, including health, dental, vision, 401(k) with company match, paid time off, and more.

Equal Opportunity Employer

Landscapes Unlimited is an Equal Opportunity / Aff... All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, protected veteran status, or any other characteristic protected by federal, state, or local law.

Accessibility

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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