Project Administrator Assistant

Jr. Davis Construction Company, Inc.; Town of Florida (NY); On-site; USD 36,000 - 54,000; Full time

Job summary

A construction company is seeking a Project Administrator Assistant in Kissimmee, FL. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and a willingness to learn. You will be responsible for coordinating activities, processing invoices, and resolving issues with subcontractors. This full-time position offers entry-level experience in project management. A professional demeanor and attention to detail are essential for success.

Qualifications

• Working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to function under pressure and multitask efficiently.
• Experience with Vista by Viewpoint and Heavy Job is a plus.
• Ability to multitask and meet deadlines while communicating professionally.

Responsibilities

• Organize daily/weekly department activities.
• Process a high volume of invoices and generate purchase orders.
• Resolve issues with subcontractors and vendors.
• Place orders for PMs and superintendents
• Resolve issues with subcontractors and vendors, including invoices and pay requests
• Prepare preconstruction packages for in-house preconstruction meetings
• Update locates with Sunshine 811 and set up locates for new projects

Skills

Organizational skills

Knowledge of Microsoft Word

Knowledge of Microsoft Excel

Knowledge of Microsoft Outlook

Ability to multitask

Professional communication

Attention to detail

Willingness to learn

Tools

Vista by Viewpoint

Heavy Job

Job description

Join to apply for the Project Administrator Assistant role at Jr. Davis Construction Company, Inc.

Kissimmee, FL 34741

Responsibilities

• Organize daily/weekly department activities
• Process a high volume of invoices
• Generate purchase orders, subcontracts, change orders
• Place orders for PMs and superintendents
• Resolve issues with subcontractors and vendors, including invoices, pay requests and other related activities
• Prepare preconstruction packages for in‑house preconstruction meetings
• Update locates with Sunshine 811 and set up locates for new projects

Qualifications

• Working knowledge of Microsoft Word, Excel, Outlook, and general office equipment
• Willingness to learn other software programs
• Experience with Vista by Viewpoint and Heavy Job is a plus
• Excellent organizational skills
• Ability to function under pressure
• Enthusiastically energetic
• Provide exceptional service to department and coworkers
• Exhibit a professional demeanor, including appearance
• Interact and communicate professionally with office personnel and clientele
• Ability to schedule meetings and take messages efficiently and accurately
• Ability to multitask, prioritize workload‑based deadlines, work independently and possess a strong attention to detail

Company Details

Jr. Davis Construction Company, Inc.
210 Hangar Road, Kissimmee, FL 34741

Seniority level: Entry level
Employment type: Full‑time
Job function: Project Management and Information Technology
Industries: Internet Publishing

Legal Statement

DRUG FREE WORKPLACE – EQUAL OPPORTUNITY EMPLOYER. Passing drug test is required to qualify for employment.

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