Project Administrator 2

M.C. Dean, Inc.; Chesapeake (VA); On-site; USD 33,000 - 37,000; Full time

Job summary

M.C. Dean is seeking a GIC Project Administrator to support the Afloat Global Installation Contract aboard U.S. Navy vessels.

The role is based in our Chesapeake office and involves handling visit requests, security documentation, onboarding, and coordinated support to project leaders. Responsibilities include processing access and badge requests, maintaining the SIMS document database for classified materials, and ensuring compliance with NISPOM and DoD directives.

Qualifications

• Clearance/Citizen Type: government security investigation may be required and ability to obtain a Secret clearance.
• Education and Progressive Experience.
• Requires discretion, judgement, problem resolution, and multidisciplinary teamwork.
• Team player; able to work in a team environment.
• Must work with urgency, integrity, and ethics.
• Flexible and adaptable to changing environments.
• Strong communication and ability to relay technical information to others.
• Demonstrated time management and organization to meet deadlines.

Responsibilities

• Prepare visit authorization requests for surface ships in the US and abroad.
• Submit access requests for private shipyards.
• Process CAC, DBIDS, and other badge requests.
• Track task performance for GIC delivery orders.
• Assist HR with onboarding of shipboard employees.
• Coordinate security with visits for MC Dean and subcontractors.
• Provide status updates to project leaders.
• Conduct security briefings/debriefings for GIC (SF 312, NATO, etc.).
• Manage document control database for classified materials.
• Ensure proper handling and destruction of classified material per NISPOM.
• Assist employees with travel forms and training for abroad travel.
• Create and maintain CORN, LAR, CFR trackers for GIC tasks.
• Disburse mail and manage shipping labels.
• Transfer paper records to digital systems.
• Order supplies after list approval and verify receipt.

Skills

Oral communication

Written communication

Presentation skills

Multidisciplinary teamwork

Time management

Education

High School or GED

Tools

MS Excel

MS Word

PowerPoint

Job description

Overview

About M.C. Dean

M.C. Dean isBuilding Intelligence.We design, build, operate, and maintain cyber-physical solutions for the nation's most recognizable mission critical facilities, secure environments, complex infrastructure, and global enterprises. The company's capabilities include electrical power systems, electronic security, telecommunications, life safety, automation and controls, audio visual, and IT systems. M.C. Dean is headquartered in Tysons, Virginia and employs more than 9,000 professionals who engineer and deploy automated, secure, and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values-agility, expertise, and trust-we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

Position Summary

The GIC Project Administrator Administrator will work with members supporting the Afloat Global Installation Contract (GIC) aboard U.S. Navy vessels ensuring compliance with DoD and Intelligence Community Security Directives. This is a full-time position based out of the M.C. Dean Chesapeake office.

Responsibilities

There is potential for the position to evolve. Daily duties and responsibilities tasks including but not limited to:

• Complete visit authorization requests for surface ships in the United States and abroad.
• Submit access requests for private shipyards in the United States and abroad.
• Process Common Access Card (CAC), DBIDS, and other badge requests
• Tracks and maintain task performance status of Global Installation Contract delivery orders.
• Assists Human Resources with new hire onboarding process for Shipboard Employees.
• Works with Security with maintaining Visit requests for M.C. Dean and Sub-Contractors.
• Status updates to Project Leaders and other individuals within organization
• Perform security briefings/debriefings for the GIC Program (SF 312, NATO, new employees and employee terminations etc.)
• Manage document control database (SIMS) for incoming and outgoing classified material.
• Ensure all classified material is properly accounted for, controlled, transmitted, transported, packaged, safeguarded, and destroyed in accordance with the NISPOM and contractual requirements
• Assist employees with completing forms and training required to travel abroad
• Create and Maintain Production, Change Order Notification (CORN), LAR and CFR trackers for all GIC Tasking
• Disburses incoming mail, makes mailing labels for any UPS/FedEx envelopes/packages.
• Transfers paper-based records onto computerized systems
• After supply list is approved, order supplies through vendor. Upon delivery, verify all items have been received.

Qualifications

Clearance/Citizen Type: Applicants selected will be subject to a government security investigation and may meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain a Secret clearance required

• Education and Progressive Experience
• High School or GED and 3+ years of the following experience
• Requires absolute discretion, demonstrated judgement, problem resolution skills, and a background of working in a multidisciplinary team environment
• Ability to work in a team environment. Must be a team player
• Must work with a sense of urgency, integrity, and ethics
• Must be flexible - adapt to changes in the work environment and maintain a professional demeanor
• Strong oral, written, and presentation skills and the ability to relay technical information to others
• Demonstrated time management and organization skills to meet deadlines and quality objectives
• Experience in MS Excel, Word and PowerPoint Skills is a must.

• Will be required to work at our M.C. Dean, Chesapeake location. There is potential for the position to evolve.

Other Desired Skills

• Active secret security clearance desirable
• Travel may be required. Applicant must be willing to travel to various work sites

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

Pay Range

USD $24.07 - USD $27.08 /Hr.