Project Administrator

S&Me, Inc.; Wilmington (DE); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental & Vision Plans with HS

ESOP with 5% company contribution

401(k) Retirement Plan

Paid Holidays and PTO

Job summary

S&ME, Inc. in Wilmington, NC, is seeking a full-time Project Administrator to support multiple service lines.

You will act as an operational partner to senior leaders and project teams, coordinating communications, schedules, and compliance to keep projects on track. Ideal candidates have a high school diploma or GED, 5+ years in a related field, and strong computer literacy with CRM/ERP and MS Office; Notary Public certification within 90 days is a plus.

Qualifications

• High school diploma or GED required; associate degree a plus.
• Minimum 5 years of experience in a related field (construction, engineering, or consulting preferred).
• Proficiency with CRM and ERP systems, data entry, and Microsoft Office Suite is required.
• Notary Public Certification or ability to obtain within 90 days of hire.

Responsibilities

• Support project managers with proposal preparation and project reporting, including field and laboratory data.
• Coordinate field work scheduling and field staff support, ensuring compliance and client distribution of reports.
• Prepare meeting agendas/minutes and assist with onboarding and training coordination.

Skills

Communication

Organization

Project coordination

Data entry

Attention to detail

Education

High school diploma or GED

Associate's degree in Business or Accounting

Tools

CRM

ERP systems

Metafield

Data entry programs

Microsoft Office

Notary Public Certification

Job description

Project Administrator

Requisition Number: 2026-1060-05

Are you a detail‑oriented and self‑motivated professional who is committed to contributing to the success of the company and its employees? S&ME is looking for a dedicated full‑time Project Administrator to support our Wilmington, North Carolina office.

At S&ME, we have a history of delivering innovative geotechnical, civil, environmental, and construction material testing for over 50 years. Over the decades, we have grown into a trusted partner for clients across various industries, including transportation, energy, water, waste management, education, government, commercial, industrial, and more. Our commitment to technical excellence and integrity has established us as a leader in our field.

Why Work at S&ME?

• Career Growth: We invest in your success with mentorship, training, and leadership opportunities.
• Exciting Projects: Big or small, simple or complex, we do it all. Our projects are as diverse as they are exciting, so every day brings something new.
• Supportive Culture: Collaboration, respect, and positivity fuel our team environment.
• Flexibility: Work-life balance matters to us, helping you thrive inside and outside the office.
• Community Impact: Your work will directly improve the communities where we live, work, and play.

About The Role:

As a Project Administrator, you will serve as a trusted operational partner to senior leaders and project teams, assisting in keeping people, projects, and priorities moving forward for project success. This role goes beyond traditional administrative support; this role is a central hub for communication, coordination, and compliance, ensuring leadership teams are well‑supported, projects remain on track, and clients receive timely, accurate information. Working closely with the Office Coordinator, Office Principal, field staff, and project managers, your role will support both office and field operations for multiple service lines within the S&ME team. Success in this role requires strong communication skills, organizational skills, and the ability to manage competing priorities independently while collaborating effectively across teams.

• Project & Proposal Administration: Support project managers with proposal preparation, project reporting, including field and laboratory data, and participation in project review meetings.
• Field and Office Support: Work with the project managers, scheduler of field work, and field staff to support project and staff needs. Assist with implementation and ongoing compliance, including tracking field reports for client distribution. Support the Office Principal and other Office leaders with office‑specific needs.
• Meetings, Events & Training Coordination: Provide support by producing meeting agendas and minutes, assisting with planning and coordination of meetings, events, safety, and required training, and helping coordinate new hires for onboarding.

About You:

• You have a High school diploma or GED
  • Associate's degree in Business or Accounting, a plus
• You have a minimum of 5 years of experience in a relevant field
  • Construction, engineering, or consulting firm experience, a plus
• You have intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft
• Office Suite
• You have a Notary Public Certification, or the ability to obtain within 90 days of hire

Grow With Us:

At S&ME, your career growth matters. You'll receive professional training, work on exciting projects, and be part of a company that truly invests in its people. This is more than a job; it's a chance to build a long‑term career in the engineering and construction industry. S&ME provides a comprehensive benefits package to support you and your family, as well as career development resources. Come grow and thrive with us at S&ME!

• Medical, Dental & Vision Plans with HSA and FSA options
• 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution
• 401(k) Retirement Plan
• Paid Holidays and Paid Time Off (PTO) - with rollover options
• Paid Maternity/Parental Leave
• Employee Recognition Program
• Credential Incentive Program
• Tuition Reimbursement
• Company Vehicle with Fuel Card for Project‑Based Work
• $2,000 Referral Bonuses & More!

Join us at S&ME!

This full‑time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk‑ins are accepted.