Project Administrator

Clark Construction Group; Northern (KY); Hybrid; USD 50,000 - 140,000; Full time

Benefits offered by this job

base salary

bonus potential

health/dental/vision benefits

paid time off

retirement/401k

Company Contribution plan

life insurance

commuter benefit

short & long term disability

fitness reimbursement

FSA

tuition reimbursement

back‑up daycare

tutoring & family support benefits

EAP/Work-Life assistance

holiday contribution program

Job summary

Clark Construction Group is seeking an on-site administrative/accounting support role on a busy construction site. You will review certified payrolls, assist with payroll processing and monthly pay applications, and review Purchase Orders and invoices while creating and maintaining reports.

You’ll also handle document control, scanning/uploading documents, and general office management. Requirements include 1-3 years of administration/accounting experience, proficiency in MS Excel and Word, and

Qualifications

• Experience with billing, document control, and purchasing on large-scale construction projects.
• 1-3 years of administration/accounting experience preferred.
• Bachelor's degree preferred from an accredited institution.

Responsibilities

• Review Certified Payrolls for subcontractors.
• Assist with trade/payroll processing and monthly pay applications.
• Review Purchase Orders and Invoices; create and maintain reports.
• Document control, scanning/uploading documents, and general office management.
• Assist with minor purchasing and cost comparisons; insurance and equipment tracking.

Skills

Billing

Document control

Purchasing

MS Excel

MS Word

Attention to detail

Education

Bachelor's degree

Job description

There is a reason that Clark is a leader in the construction industry. Simply put, it’s our people. From highways to hotels and residential housing to railways, we rely on the leadership, talents, and drive of our employees to bring great projects to light.

Join us in building the future!

Responsibilities

• Review Certified Payrolls for subcontractors
• Assist with trade/craft payroll processing
• Assist with monthly pay application (Invoice to Owner, Subcontractor Payments, Waiver Tracking)
• Review Purchase Orders and Invoices
• Create, update, and maintain reports
• Document Control (Scanning/Uploading documents)
• Assist with minor purchasing (process invoices, cost comparisons)
• General Office Management
• Insurance Certificate Tracking
• Equipment Tracking
• Job site Equipment and Inventory Control
• Other duties as assigned
• Answering phones
• Maintain and order office supplies

Qualifications

• 1-3 Years of administration/accounting experience.
• Experience working on large scale construction project in similar role a plus
• Bachelors from accredited undergraduate institution preferred
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery.
• Attention to detail is a must
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
• Proficient in Microsoft Office, specifically MS Excel and MS Word
• Able to work well with others, take direction, and work independently

Preferred Qualifications

• Bilingual Spanish preferred

The Physical Demands of the Job

This is a physically demanding role on an active construction site. You must be able to work safely around heavy equipment and construction traffic. You must be able to frequently lift, carry, and move materials weighing up to 50 pounds alone, and use team‑lifting techniques for anything heavier. Long periods of continual standing or walking are required, along with the ability to bend, climb, kneel, and reach. Good balance and dexterity are crucial, as you will be working safely at various heights and in tight spaces. You'll need visual acuity to operate equipment and spot hazards, and the ability to hear with or without assistance to understand instructions in noisy environments.

Your Work Environment on the Site

You’ll regularly work outdoors and may be exposed to the elements—be it heat, cold, rain, snow, or wind. The work environment frequently involves exposure to moving mechanical equipment, high noise levels, dust, fumes, airborne particles, vibrations, and potential electrical hazards. Your safety is our number one priority, which is why you will be required to consistently wear all necessary Personal Protective Equipment (PPE) and strictly follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture

This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines.

A Drug Free Workplace

Clark promotes a drug‑free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.

Compensation

For this role the base salary range is $50,000-$140,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan.

Benefits

• base salary
• bonus potential
• health/dental/vision benefits
• paid time off
• retirement/401k
• Company Contribution plan
• life insurance
• commuter benefit
• short & long term disability
• fitness reimbursement
• FSA
• tuition reimbursement
• back‑up daycare
• tutoring & family support benefits
• EAP/Work-Life assistance
• holiday contribution program

About Clark

Clark Construction Group is one of the largest building and infrastructure companies in the United States. Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all – power, transportation, water, and roadways. Since 1906, we’ve been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live. With offices strategically located across the country, we pride ourselves on being a local builder with national reach. Learn more about Clark Construction. There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together. Learn more about careers at Clark. Find even more opportunities with the Clark Group, our collection of companies – delivering construction and asset solutions for clients across the United States. Clark Group's capabilities span the entire asset lifecycle – from project development and financing to construction and facility maintenance. Asset Solutions Altura Associates Coda Edgemoor Infrastructure & Real Estate S2N Technology Group Building & Infrastructure Atkinson Construction Shirley Contracting Company C3M Power Systems

Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug‑free workplace. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA). Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email [e-mail] or call [phone] and let us know the nature of your request and your contact information. Authorization to Work Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.