Project Administrator

Mission Critical Group; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Mission Critical Group (MCG) is seeking a Project Administrator to support its growing Project Management organization in the United States. You will help plan, execute, and close projects by providing administrative and logistical assistance to ensure profitability and customer satisfaction, coordinating activities, and maintaining clear communications with stakeholders.

The role requires organizing project documentation, tracking timelines and budgets, and supporting invoicing, forecasting,

Qualifications

• Bachelor's degree in Project Management, Business Administration, or related field.
• Previous experience as a Project Administrator, Project Coordinator, or similar role.
• Knowledge of project management software (e.g. Primavera or Microsoft Project).
• PMP or PRINCE2 certification is a plus.
• Excellent written and oral communication and presentation skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.
• Exceptional attention to detail and analytical skills.
• Ability to work in a diverse, fast-paced environment on multiple projects simultaneously while meeting required goals and deadlines.

Responsibilities

• Developing, maintaining, and communicating project financial reports including estimate to complete (ETC / EAC) and project financials (profit / loss / margins).
• Assist in the allocation and management of project resources, including personnel, equipment, and materials.
• Maintain and organize project documentation (contracts, reports, correspondence, etc).
• Track project timelines, budgets, and deliverables to ensure adherence to project plans. Report on project progress as needed to project team and internal and external stakeholders.
• Serve as a point of contact for project team members, stakeholders, and clients to ensure clear, concise, and timely communication.
• Schedule and coordinate project meetings, prepare agendas, document meeting outcomes.
• Maintain job cost systems
• Create and update workflows
• Project Invoicing and Accounts Payable (in conjunction with Finance)
• Maintaining billing and invoicing manifests
• Coordinate completion of project setup and close out
• Support Finance in monthly close out process.
• Support Revenue Recognition and forecasting processes.
• Prepare and provide documentation to internal teams and key stakeholders
• Retrieve necessary information (e.g. Contractor or Owner furnished documentation or reporting templates)
• Support commercial adherence to project contract and terms and conditions, as they relate to billing project accounting, logistics, and schedule
• Ensure compliance to company policies, procedures, and regulatory requirements related to project management
• Other Duties as assigned

Skills

Communication

Teamwork

Time Management

Detail-oriented

Independent worker

Education

Bachelor's degree in Project Management

Business Administration

Tools

Primavera

Microsoft Project

Job description

Mission Critical Group (MCG)

Mission Critical Group (MCG) is an end-to-end power solutions and services provider that accelerates time-to-power and delivers scalable, resilient infrastructure for mission critical environments. By integrating engineering, manufacturing, modular deployment, and lifecycle services under one platform, we streamline execution and bring complex projects online faster - without compromising performance. With a robust U.S. manufacturing network, MCG supports data centers, power generation, healthcare, oil & gas, pharmaceuticals, semiconductors, and industrial facilities where uptime is non-negotiable.Mission Critical Group designs, manufactures and provides value-added services for customers requiring critical power solutions. Powering a new electric world for a brighter, more secure future.

Job Description

The Project Administrator will support our growing Project Management organization. The Project Administrator supports the planning, execution, and completion of projects by providing administrative and logistical assistance to help ensure both profitability and customer satisfaction. This role involves coordinating project activities, managing documentation, and ensuring effective communication among team members and stakeholders.

Responsibilities

• Developing, maintaining, and communicating project financial reports including estimate to complete (ETC / EAC) and project financials (profit / loss / margins)
• Assist in the allocation and management of project resources, including personnel, equipment, and materials
• Maintain and organize project documentation (contracts, reports, correspondence, etc)
• Track project timelines, budgets, and deliverables to ensure adherence to project plans. Report on project progress as needed to project team and internal and external stakeholders
• Serve as a point of contact for project team members, stakeholders, and clients to ensure clear, concise, and timely communication
• Schedule and coordinate project meetings, prepare agendas, document meeting outcomes
• Maintain job cost systems
• Create and update workflows
• Project Invoicing and Accounts Payable (in conjunction with Finance)
• Maintaining billing and invoicing manifests
• Coordinate completion of project setup and close out
• Support Finance in monthly close out process.
• Support Revenue Recognition and forecasting processes.
• Prepare and provide documentation to internal teams and key stakeholders
• Retrieve necessary information (e.g. Contractor or Owner furnished documentation or reporting templates)
• Support commercial adherence to project contract and terms and conditions, as they relate to billing project accounting, logistics, and schedule
• Ensure compliance to company policies, procedures, and regulatory requirements related to project management
• Other Duties as assigned

Qualifications

• Bachelor's degree in Project Management, Business Administration, or related field
• Previous experience as a Project Administrator, Project Coordinator, or similar role
• Knowledge of project management software (e.g. Primavera or Microsoft Project)
• PMP or PRINCE2 certification is a plus
• Excellent written and oral communication and presentation skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Exceptional attention to detail and analytical skills

Ability to work in a diverse, fast-paced environment on multiple projects simultaneously while meeting required goals and deadlines

MCG is an equal opportunity employer prohibiting discrimination based on race, color, creed, religion, sex, marital status, physical or mental disability, and any other protected classes stated by applicable federal and state laws. MCG is committed to providing equal employment opportunities to qualified individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).