Municipal Construction Projects: PM Administrator

CCS International; Oakbrook Terrace (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive salary & benefits package

Job summary

A leading capital project management firm is seeking a Construction Project Administrator in Oakbrook Terrace, IL. The role involves managing project records, coordinating activities with clients, and ensuring compliance with contractual obligations. Candidates should possess a B.S. in Engineering, Construction Management, or Architecture, alongside 5-8 years of project management experience in construction. Proficiency in project management software is essential. Competitive salary & benefits are offered.

Qualifications

• Five to eight (5-8) years of direct project management experience in construction.
• Experience managing projects in the 1-10 million-dollar range.
• Ability to read and interpret building and site plans.

Responsibilities

• Maintain project records and information management.
• Coordinate project personnel to meet objectives on time and budget.
• Review and interpret drawings and specifications.

Skills

Project management

Cost estimation

Analytical skills

Construction methods knowledge

Education

B.S. in Engineering, Construction Management, or Architecture

Tools

MS Word

MS Excel

MS Project

Primavera scheduling software

AutoCad

Revit

Job description

CCS International, Inc.

Founded in 1979, CCS International is a best‑in‑class capital project management and controls firm. We are trusted partners and advisers who embrace our clients’ values to personally represent their interests and ensure their success. CCS' specialists include Capital Program Managers, Project Managers, Cost Managers, Construction Managers, Estimators, Schedulers and Claims Specialists. CCS has the expertise and experience to provide critical management and decision support services essential to optimizing project goals.

Job Description

CCS International, Inc’s Construction Project Administrator, works under the direct supervision of the Corporate Director of Capital Project Management Services and is responsible for providing management and technical support for owner representative services. As aides to our owners’ representatives our Project Administrators are accountable for maintaining project records, project information management, and serving as a day‑to‑day point‑of‑contact for all owner representative‑related project activities. Including, but not limited to, all day‑to‑day Project activities with the support of a Senior Project Manager, Director, or Principal support. They will work directly with clients, liaise with A/Es, establish quality standards, produce monthly reporting, coordinate/lead project meetings, provide contract administration, maintain schedule & cost control, produce schedule and cost reporting, review insurance & bonds verification, provide oversight of construction phase activities, supervise project team coordination, monitor quality assurance, review pay requests/change orders & recommend approvals and coordinate final inspections & project closeout procedures.

The Project Administrator will be provided with executive level guidance and supervision in the performance of these duties.

Job Location

Oakbrook Terrace, IL. And the Chicago Metroplex

Responsibilities

• Confer with the Director of Capital Project Management to review and understand work plan and assigned duties, responsibilities, and scope of authority.
• Self‑coordinate daily activities to ensure Project Objectives remain on schedule and within prescribed budget.
• Know, understand and demonstrate CCS services.
• Foster communication with clients and project team.
• Coordinate activities of project personnel to ensure project remains on schedule and within prescribed budget including preparation of Master Schedules and monitoring of construction administrative procedures.
• Read, understand and fulfill all contractual obligations. Monitor client expectations with contractual obligations.
• Preparation of Project Status Reports to monitor compliance of Project Objectives and contractual obligations.
• Prepare minutes of meetings with Consultants, Contractors and Clients as required by contract.
• Manage pre‑design, design team selection, design activities, non‑design activities, contractor selection and construction phase processes.
• Review, interpret and make recommendations on drawings, specifications, cost estimates, bid documents, contract documents, submittals, RFIs, pay applications, schedules, change orders, punch lists, and close out documents.
• Perform on‑site construction administration and reporting as required.
• Preparation of field reports as required.
• Coordinate Design Professionals/Consultants preparation of punch‑lists and monitor completion.
• Coordinate project close‑out as required by contract.
• Meet manager and client deadlines and expectations. Review client comments and make necessary changes within a specific timeframe.

Qualifications

• B.S. in Engineering, Construction Management, or Architecture.
• Five to eight (5‑8) years of direct project management experience in construction.
• Project experience in the 1‑10 million‑dollar range.
• Read and interpret building and site plans and specifications.
• Knowledge of construction project design and criteria to interpret.
• Technical knowledge of construction methods, building systems, and terminology.
• Excellent analytical skills, with the ability to read, interpret and develop statistical reports and calculations.
• Understand and prepare cost estimates and project schedules.
• Working knowledge of computer applications, including word processing, project management and project scheduling software. Capability to self‑learn new programs and technologies.
• Proficiency with MS Word, Excel & Project required.
• Proficiency with Primavera scheduling software, AutoCad and Revit is preferred.
• Ability to perform at interviews, presentations, and participate in speaking engagements.

This position offers a competitive salary & benefits package.

We at CCS stand ready to welcome you to the best firm in the business and the best place to call home!

CCS is an Equal Opportunity Employer.