Project Administrator

bciconstructioninc; Sauk Rapids (MN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with match

Paid Time Off and Holiday Pay

Job summary

BCI Construction, Inc. seeks a Project Administrator to support construction projects in Sauk Rapids, MN. The role involves project setup, documentation management, and accounting support. We prioritize candidates who align with our core values and thrive in a collaborative team environment.

The ideal candidate possesses strong organization, problem-solving skills, and proficiency in Microsoft Office. Join us to support a positive company culture and contribute to various construction projects.

Qualifications

• Strong organizational skills to manage multiple priorities.
• Proficient in Microsoft Office Suite.
• Ability to learn and use construction management software.

Responsibilities

• Coordinate project setup and documentation.
• Manage project records and compliance documentation.
• Support project accounting and billing processes.
• Assist with project closeout activities.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Education

High School Diploma or equivalent

Associate degree in Business Administration or related field preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Construction management software

Job description

We know you're not just looking for a great career, you're looking for a company with a positive culture that will support your personal and professional growth. You will find that with BCI Construction. We operate with a strong sense of purpose and following our core values. We are looking for people to join our team that align with our strong culture and values.

BCI Construction, Inc. is seeking an experienced Project Administrator to join our growing team and work in central Minnesota. Headquartered out of Sauk Rapids, MN. BCI specializes in Commercial, Medical, and Institutional Construction.

Our Core Values:

• Family+Great Careers
• Do it Well. Do it Right.
• Hustle Matters
• Genuine Care
• Stronger Together

Benefits Offered:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Short and long term disability
• Life Insurance and Accidental Death and Dismemberment
• Flexible Spending Account-Child Care, Limited, and Medical
• Accident Insurance
• Critical Illness Insurance
• Paid Time Off and Holiday Pay
• 401(k) with match

Wage:

• 50k annually and up, depending on experience

The Project Administrator provides administrative and project support throughout the construction project lifecycle. This role assists Project Managers with project setup, subcontract administration, submittals, billing, compliance, and closeout activities while maintaining accurate project documentation and records.

Responsibilities:

• Project Setup & Startup Coordination

  Coordinate project set up across company systems, maintain project documentation, support bidding activities.

  Assist with project start up requirements including submittals, permits, compliance documentation, and project meetings.

• Project Administration & Document Control

  Manage project records, plans, specifications, addenda, submittal logs, and project documentation within company software platforms to ensure accurate and organized project information.

• Subcontract & Compliance

  Prepare, distribute and track subcontract agreements and related documentation.

  Monitor insurance requirements, compliance documentation and prevailing wage requirements.

• Submittal Management

  Manage and track submittal processes and documentation, ensuring timely reviews and approvals.

• Project Accounting Support

  Process subcontractors pay applications, support client billings, maintain billing records, assist with contractual requirements.

• Project Finalization/Close-Out

  Manage project closeout activities including collection and review of warranties, operations and maintenance manuals, lien waivers and final closeout packages for project completion.

• Project Team Support

  Provide administrative support to Project Managers and project teams.

Knowledge, Skills, and Abilities:

• A strong moral compass (as best represented by our Core Values)
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously
• Strong written and verbal communication skills with the ability to interact professionally with employees, subcontractors, clients and project partners
• High attention to detail and accuracy in document management
• Knowledge of construction project administration, billing processes and compliance requirements
• Ability to exercise sound judgement when handling sensitive information
• Problem‑solving skills with ability to identify issues and support resolution efforts
• Strong customer service mindset
• Ability to work independently, take initiative and follow through on assignments
• Ability to collaborate effectively with cross‑functional teams and build positive working relationships
• Ability to adapt to changing priorities and work effectively in a fast‑paced environment

Education, Training, and other Requirements:

• Required:
  High School Diploma or equivalent required
  Proficient in Microsoft Outlook, Word and Excel
  Ability to learn and utilize construction management software
  Ability to operate standard office equipment, including computers, printers, and scanners.

• Preferred:
  Associate degree in Business Administration, Construction Management, Accounting, or related field preferred; equivalent combination of education and experience considered
  Minimum 2 years of administrative experience

An Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, the presence of a non‑job related medical condition or handicap, or any other legally protected status.