Project Administrator

Colliers Engineering & Design; Orlando, Miami (FL, FL); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Administrator to enhance project management within their CEI Division. This role focuses on overseeing project budgets, ensuring compliance with specifications, and collaborating with various departments. Ideal candidates will have a background in the A/E/C sectors, strong organizational skills, and proficiency in budget management tools. The company offers a supportive environment with comprehensive benefits, including medical coverage and opportunities for professional growth. Join this dynamic team to make a significant impact in the transportation construction field!

Benefits

Company-paid medical coverage

Dental coverage

Vision coverage

401(k) with company match

Paid parental leave

Referral bonuses

Professional license bonuses

Educational reimbursements

In-house courses

Wellness programs

Qualifications

• 5-10+ years of transportation construction experience preferred.
• Valid US Driver's License required.

Responsibilities

• Manage project budgets and assist Project Managers with budget management.
• Prepare and review contracts and agreements; ensure compliance with specifications.

Skills

Budget Management

Communication Skills

Organizational Skills

Math Skills

Time Management

Collaboration

Education

Associates or Bachelor’s degree in Engineering Technology

Tools

MS Office (especially Excel)

BST Software

CRM Software

Job description

Overview

Colliers Engineering & Design is seeking a Project Administrator to support our CEI Division by managing project budgets. Responsibilities include setting up projects, managing billings, monitoring budgets, reviewing project budgets, assisting with collections, and ensuring accuracy in our accounting system. The role also involves confirming project documentation such as contracts and agreements prior to budget setup, with PSA preparation upon contract expiration. Strong math skills, organizational ability, and excellent communication are essential.

Responsibilities

• Utilize software tools to assist Project Managers in managing project budgets.
• Support Project Managers with budget management.
• Track proposals, opportunity pipelines, purchase orders, and invoice clients using CRM software; generate financial reports and coordinate payments.
• Ensure work complies with FDOT specifications.
• Coordinate with departments and disciplines as needed.
• Prepare and review contracts, professional services agreements, and sub-consultant agreements; follow up on signed documents.
• Address billing inquiries from clients.
• Prepare invoices and conduct QA/QC reviews.
• Handle administrative tasks related to the position.
• Prepare and submit application paperwork to relevant agencies, boards, and committees.

Qualifications

• Preferred experience in A/E/C sectors.
• Associates or Bachelor’s degree in Engineering Technology or related field preferred.
• 5-10+ years of transportation construction experience.
• Valid US Driver's License required.
• Proficiency with MS Office, especially Excel.
• Ability to collaborate with multiple project managers and meet deadlines.
• Self-motivated, detail-oriented, with strong organizational and time management skills.
• Dependable with the ability to prioritize tasks effectively.
• Ability to work independently and in teams.
• Willing to work overtime when necessary.
• Effective communication skills.
• Experience with BST software and CRM software is a plus.

What We Offer

At Colliers Engineering & Design, we value our employees and provide a safe, supportive environment with opportunities for career growth and societal impact through our projects and activities.

Our benefits include a comprehensive compensation package with company-paid medical, dental, and vision coverage, paid pregnancy disability leave, disability insurance, life insurance, 401(k)/Roth with company match, paid parental and military leave, referral bonuses, professional license bonuses, and overtime compensation for eligible exempt employees.

We foster a culture of personal and professional development through educational reimbursements, in-house courses, mentorship, wellness programs, Women's Organization, and philanthropic activities.

Join us to accelerate your success and make a difference!