Project Administrator

MYCON General Contractors, Inc.; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

MYCON General Contractors, Inc. is seeking a Project Administrator to support project teams by managing administrative, contractual, and financial processes through the project lifecycle.

This role blends Project Coordinator and Project Accountant functions to ensure accurate contract execution, change management, billing, and financial processing while maintaining compliance with internal controls and client requirements.

Qualifications

• Coordinate contract execution activities and compliance checks.
• Manage commitments in Procore for subcontracts and purchase orders.
• Route WOs and POs for internal approval and final execution.
• Support pay apps, billing, and monthly close activities.

Responsibilities

• Attend internal project review and coordination meetings as needed.
• Respond to ad hoc internal and external client requests.
• Support timely and accurate project execution with PMs, Accounting, and Operations.
• Maintain audit-ready project financial and contractual records.

Skills

Contract administration

Financial processing

Stakeholder communication

Tools

Procore

Textura

Job description

The Project Administrator supports project teams by managing administrative, contractual, and financial processes throughout the project lifecycle. This role combines core Project Coordinator and Project Accountant functions to ensure accurate contract execution, change management, billing, and financial processing while maintaining compliance with internal controls and client requirements. The Project Administrator plays a critical role in enabling project execution by maintaining data integrity across systems, supporting timely payments, and facilitating internal and external stakeholder communication.

Contract & Commitment Administration

Coordinate contract execution activities, including compliance checks and internal review packages. Create and manage commitments in Procore for subcontracts and purchase orders. Route work orders (WO) and purchase orders (PO) for internal approval and final execution. Finalize executed contracts and maintain accurate documentation. Perform required exports related to contract execution, including Textura, subcontractor, and compliance exports. Prepare and maintain project exhibits and signage requests as required.

Change Order Management

Finalize approved PCCOs and ensure proper system documentation. Manage subcontractor Change Order (CCO) packages, including internal review, routing for signature, and final execution. Perform mass exports of change orders as required for reporting.

Pay Applications & Billing Support

Finalize approved PCCOs and ensure proper system documentation. Manage subcontractor Change Order (CCO) packages, including internal review, routing for signature, and final execution. Perform mass exports of change orders as required for reporting.

Accounts Payable & Financial Processing

Process accounts payable transactions, including ACH and manual check payments. Prepare and submit check requests as needed. Route and resolve rejected or rerouted invoices. Process reclassifications to ensure accurate job cost reporting. Support monthly and project financial close activities.

Compliance & Risk Management

Process lien notices and ensure proper documentation and tracking. Support compliance‑related documentation and reporting requirements. Maintain accurate and audit‑ready project financial and contractual records.

Project & Stakeholder Support

Attend internal project review and coordination meetings as needed. Respond to ad hoc internal and external client requests, including those submitted via Invagate. Partner with Project Managers, Accounting, and Operations to support timely and accurate project execution.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or re‑assign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at MYCON.

Established in 1987, MYCON stands for quality, performance, integrity, and innovation. We utilize cutting‑edge technology and decades of experience to take each project to the next level. MYCON is family‑owned, and our strong values compel us to deliver the personal, responsive service expected from a trusted partner. Our client‑focused, relationship‑driven approach sets us apart from other contractors, and we are proud of the solid reputation and long‑standing client relationships we have built by consistently delivering exceptional value and service.

In 2023, 2024, and 2025, MYCON was named one of the Best Places to Work.