Project Administrator

Talentify; Mechanicsburg (Cumberland County); On-site; USD 40,000 - 65,000; Full time

Job summary

ECS Group of Companies is seeking an organized project administrator to handle diverse administrative tasks for multiple projects across our geotechnical and infrastructure consulting teams in the United States. You will coordinate resources, schedules, invoicing, and budgets while maintaining strong client communications and internal collaboration.

The role requires at least 2 years of related experience, strong MS Office skills, and the ability to multi-task and meet deadlines.

Qualifications

• High school diploma or GED required. Bachelor of Business or related field preferred.
• 2 years of related experience.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manage the administrative tasks associated with a project, including proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Education

High school diploma or GED; Bachelor of Business or related field preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to
  proposal and project registration, invoicing set-up, coordinate project resources, and more.


• Basic ability to use ECS systems in the coordination of project resources, management of
  project paperwork and documentation, and maintaining project schedules and budgets.


• Coordinate internal communications with staff members on a variety of projects, as
  requested. Actively mentor junior staff and support overall development of the team.


• Attend project meetings with senior staff and assist with resolutions to administrative
  problems


• Communicate with client and external team members consistently.


• Assist in managing project budgets, preparing invoices, and collection efforts.


• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help
  prioritize tasks on a daily basis.


• Good project and contract management skills.


• Basic ability to manage project budgets.


• Host or attend project discussions with clients, follow up on reports to determine if there are
  questions

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred


• 2 years of related experience


• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required


• Excellent oral & written communication skills


• Basic project management and contract administration skills


• Dependable, self-motivated, responsible and detail-oriented


• Ability to multi-task and meet deadlines


• Proficient with MS Office (Word, Excel, PowerPoint)


• Ability to work effectively in teams, with clients, peers and subordinates, as well as
  independently


• Excellent interpersonal skills


• Basic decision making skills


• Work with supervisor to understand priorities and urgency of work

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.