Project Administrator

JM Eagle; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

JM Eagle seeks a Project Administrator to support engineering and equipment projects across 20+ facilities. You will coordinate between project engineers, plant personnel, and suppliers, track progress, manage documents, and oversee equipment procurement and leasing activities.

The role blends administration, coordination, and data management. Candidates should be highly organized, detail-oriented, and ready to engage in cross-functional project work with travel as needed.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum of 3 years as a Project Administrator, preferably in manufacturing.
• Experience with logistics or supply chain databases is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project).
• Strong communication, negotiation, and organizational skills.
• Ability to analyze figures, measurements, and production rates.
• Strong problem-solving skills and data interpretation abilities.

Responsibilities

• Track and log proposals and progress with project engineers; distribute meeting minutes.
• Prepare and update Statements of Activity for project expenses using AS400.
• Coordinate with personnel from 20+ plants on approvals and close-out processes.
• Maintain project documentation databases and purchasing references.
• Engage with vendors on major spare parts and equipment purchases.
• Oversee replenishment and purchasing of major spare parts via AS400.
• Negotiate pricing, lead times, and monitor leased equipment status.
• Process requisitions, payments, and invoice approvals with Accounting.
• Support budgeting, scheduling, and record-keeping for plant expansion projects.
• Occasionally travel to supplier facilities and JM plants as needed.

Skills

Communication

Negotiation

Organizational

Data analysis

Education

Bachelor’s degree in Business Administration

Tools

MS Office Suite

AS400

Job description

JM Eagle, the world’s largest plastic pipe manufacturer, is seeking a Project Administrator to support engineering and equipment-related projects across our 20+ manufacturing facilities. This role is vital in ensuring smooth coordination between project engineers, plant personnel, and equipment suppliers, while tracking progress, managing documentation, and overseeing equipment procurement and leasing activities.

If you are detail-oriented, highly organized, and thrive in a role that blends administration, coordination, and data management, this is the opportunity for you.

Key Responsibilities

• Track and log proposals and ongoing project progress with project engineers; take and distribute meeting minutes
• Prepare and update Statements of Activity for project expenses/capital expenditures using the AS400 database
• Coordinate with personnel from 20+ manufacturing plants on project approvals, progress updates, and close-out processes
• Maintain project documentation databases, design and purchasing references, and close-out records
• Engage with vendors and suppliers regarding major spare parts and equipment purchasing activities
• Oversee replenishment and purchasing of major spare parts for all JM plants through the internal AS400 system
• Negotiate pricing, lead times, and monitor leased equipment status
• Process purchasing requisitions, payments, and invoice approvals with the Accounting Department
• Support the Engineering team with budgeting, scheduling, and record-keeping for plant expansion and continuous operation projects
• Occasionally travel to supplier facilities and JM plants as needed

Qualifications

• Bachelor’s degree in Business Administration or related field
• Minimum of 3 years of prior experience as a Project Administrator (manufacturing industry experience preferred)
• Experience with logistics or supply chain databases is a plus
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project)
• Strong communication, negotiation, and organizational skills
• Ability to calculate and analyze figures, measurements, and production rates
• Strong problem-solving skills and the ability to interpret various types of project instructions and data

Why Join JM Eagle?

At JM Eagle, you’ll work in a collaborative environment with a direct impact on major equipment and engineering projects. You’ll be the connecting point between multiple stakeholders, ensuring projects are delivered on time, within budget, and to the highest quality standards.