Project Administrator

ACTalent; Saline (MI); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off (PTO)

Job summary

Actalent is seeking a Project Administrator in Saline, MI to provide administrative support to electrical contractors on a high-profile construction project. The role runs for 12 months on an active site in Saline and then transitions to Belleville, with a fully onsite work environment and standard hours of 7:30 AM to 3:30 PM.

The position involves onboarding, payroll-related clerical tasks, and general office functions within a construction trailer.

Qualifications

• Minimum 1 year of administrative or clerical experience.
• Proficient with spreadsheets (Excel or similar).
• Experience with onboarding software or HR/administration systems.
• Strong organizational skills with accuracy and multi-tasking.
• Excellent verbal and written communication with employees and tradespeople.
• Ability to handle sensitive information with discretion.
• Comfort working in a construction-site trailer as a full office.

Responsibilities

• Assist with employee orientation and onboard processes.
• Collect and verify onboarding and payroll information.
• Maintain onboarding data and basic tracking spreadsheets.
• Coordinate with project managers and payroll staff.
• Be the primary contact for tradespeople during onboarding.
• Keep organized digital and physical records and ensure policy compliance.
• Support clerical tasks in the construction trailer and office.

Skills

Administrative experience

Organizational skills

Verbal and written communication

Data entry

Confidential information handling

Construction trailer environment

Multi-tasking

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Excel

Onboarding software

Job description

Job Title: Project AdministratorJob Description

This Project Administrator role provides administrative support to electrical contractors on a high-profile construction project by managing onboarding, payroll-related clerical tasks, and general office functions. The position is a 12month contract based on an active construction site, initially in Saline through the end of the year and then transitioning to a project in Belleville.

Responsibilities

• Assist employees with orientation and serve as a key resource during the onboarding process.
• Gather and verify information required for onboarding and payroll, ensuring accuracy and completeness.
• Use internal onboarding software to process new hire information and maintain basic spreadsheets for tracking and reporting.
• Coordinate closely with project managers and payroll staff to ensure smooth onboarding and payroll operations.
• Serve as the primary point of contact for tradespeople during onboarding, answering questions and resolving issues promptly.
• Maintain organized records, both digital and physical, and ensure compliance with company policies and procedures.
• Support general office functions within the construction trailer, including filing, data entry, document preparation, and other clerical tasks as needed.
• Handle sensitive and confidential information with discretion and in accordance with company guidelines.
• Contribute to a collaborative office environment by communicating effectively with team members and supporting project needs.

Essential Skills

• At least 1 year of administrative or clerical experience in an office or similar environment.
• Demonstrated proficiency with basic spreadsheets, including Microsoft Excel or similar tools.
• Experience using internal onboarding software or similar HR/administration systems.
• Strong organizational skills with the ability to maintain accurate records and manage multiple tasks.
• Effective verbal and written communication skills for interacting with employees, tradespeople, and project staff.
• Ability to perform accurate data entry and manage administrative tasks with minimal errors.
• Capability to handle sensitive information and maintain strict confidentiality.
• Comfort working in a construction site trailer environment that functions as a full office.

Additional Skills & Qualifications

• High school diploma or equivalent; an associate degree is preferred.
• Strong attention to detail and the ability to prioritize tasks in a fast-paced setting.
• General administrative support and assistance experience, including clerical duties and office administration.
• Proficiency with Microsoft Office, including Excel, and other standard administrative software.
• Any industry experience is acceptable; prior construction industry exposure is considered a plus.
• Interest in gaining experience with construction operations and project management processes.
• Ability to collaborate effectively with project managers, payroll staff, and other team members.

Work Environment

This role is based in an air-conditioned construction trailer that operates as a full office on an active job site. You will work approximately 40 hours per week, with some overtime and occasional Saturdays as project needs arise. Regular hours are 7:30 AM to 3:30 PM. The onsite team consists of about eight people in a collaborative environment, including project management and payroll staff. The setting offers exposure to construction operations and project workflows while providing a structured office-style workspace within the trailer.

Job Type & Location

This is a Contract to Hire position based out of Saline, MI.

Pay and Benefits

The pay range for this position is $23.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Saline, MI.

Application Deadline

This position is anticipated to close on Nov 26, 2026.

Workplace Type

This is a fully onsite position in Saline,MI.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.