Project Administrator

Black Box; DeKalb (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Black Box is seeking a detail‑oriented Project Administrator to support Field Service Operations within NASI in the United States. You will handle data accuracy, reporting, documentation, and cross‑functional coordination to ensure timely deliverables and exceptional client experience.

Responsibilities include managing administrative tasks, data and records, project timelines, and stakeholder communication while maintaining confidentiality and quality standards in a fast‑paced environment.

Qualifications

• Associate's degree in business administration, marketing, or related field preferred.
• High School Diploma required.
• 2+ years of administrative, coordinator, or clerical experience.
• Strong organizational skills with ability to manage competing priorities and confidentiality.
• Proficiency in MS Office Suite, SharePoint, and cloud-based platforms.

Responsibilities

• Provide clerical and administrative support to field service operations leadership.
• Create, manage, and distribute reports, project updates, and documentation.
• Coordinate meetings, appointments, and travel arrangements as needed.
• Collect, validate, enter, and maintain data using spreadsheets, databases, and internal systems.
• Support internal NASI projects by tracking timelines and progress.
• Build strong relationships across NASI and stakeholders; ensure quality standards.

Skills

Accountability

Customer Focus

Interpersonal Skills

Critical Thinking

Results Orientation

Education

High School Diploma

Associate's degree in business administration, Marketing, or related field

Tools

MS Office Suite

SharePoint

Cloud-based platforms

Job description

Job Description

Project Administrator – Field Service Operations (FSO), NASI

Position Summary

The Project Administrator provides essential administrative and project support to senior leadership and field service operations within the North America System Integrator (NASI) organization. This role manages data accuracy, reporting, documentation, and project coordination to ensure operational excellence and superior client experience. The ideal candidate is detail driven, proactive, and thrives in a fast-paced environment where priorities shift quickly.

Job Description

Project Administrator – Field Service Operations (FSO), NASI

Position Summary

The Project Administrator provides essential administrative and project support to senior leadership and field service operations within the North America System Integrator (NASI) organization. This role manages data accuracy, reporting, documentation, and project coordination to ensure operational excellence and superior client experience. The ideal candidate is detail driven, proactive, and thrives in a fast-paced environment where priorities shift quickly.

Key Responsibilities

Administrative & Operational Support

• Deliver high-quality clerical and administrative support to field service operations leadership.
• Create, manage, and distribute reports, project updates, and operational documentation.
• Coordinate meetings, appointments, and travel arrangements as needed.

Data & Records Management

• Collect, validate, enter, and maintain large volumes of confidential or sensitive data using spreadsheets, databases, and internal systems.
• Investigate data inconsistencies, follow up with stakeholders, and ensure all information is accurate and complete.
• Execute records management activities including scanning, labeling, electronic filing, and secure disposal.

Project Coordination

• Support internal FSO projects by tracking timelines, monitoring progress, and ensuring tasks are completed on schedule.
• Balance competing priorities and manage deadlines with urgency and accountability.

Client Service & Cross Functional Collaboration

• Build strong working relationships across NASI operations and with internal/external stakeholders.
• Deliver services in alignment with company quality standards, SLAs, and client expectations.
• Identify opportunities to streamline workflows, enhance client experience, and improve operational efficiency.

Continuous Improvement & Professionalism

• Maintain strong situational awareness regarding confidentiality, quality, and organizational risk.
• Demonstrate initiative by anticipating needs, solving problems, and taking ownership of outcomes.
• Uphold high performance standards and support the execution of organizational priorities.

Skills & Competencies

• Accountability: Takes ownership of results and contributes to broader organizational goals.
• Customer Focus: Deliver responsive, solution-oriented service to internal and external partners.
• Interpersonal Skills: Demonstrates professionalism, tact, and sound judgment in all interactions.
• Critical Thinking: Breaks down complex tasks and resolves issues using logic, data, and collaboration.
• Results Orientation: Sets and achieves high standards with a commitment to continuous improvement.

Required Qualifications

• High School Diploma required; associate's degree in business administration, Marketing, or related field preferred.
• 2+ years of administrative, coordinator, or clerical experience.
• Strong organizational skills with the ability to manage competing priorities and deliver accurate work.
• Proven ability to handle sensitive and confidential information.
• Excellent interpersonal and relationship-building abilities.
• Demonstrated initiative, independent problem-solving, and ability to work with minimal supervision.
• Adaptable, resourceful, and effective in both independent and team environments.
• High integrity, reliability, and composure under pressure.
• Proficiency in MS Office Suite, SharePoint, and cloud-based platforms; ability to learn additional tools such as Adobe and Visio.

Additional Information

• This role does not include supervisory responsibilities.
• Responsibilities may evolve based on business needs.

Why Black Box?

Black Box is a leading global technology solutions provider with 2,500+ team members across 24 countries. We design, deploy, and manage world‑class IT infrastructure solutions for some of the most demanding environments worldwide. We value innovation, ownership, transparency, and continuous growth—both in our business and our people. When you join Black Box, you join a team committed to delivering excellence and elevating the customer experience.

Equal Opportunity Employer-Black Box is an equal opportunity employer. We welcome applicants of every background and do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status.