Project Administrator

PREMIER Design + Build Group; Columbus (OH); On-site; USD 60,000 - 65,000; Full time

Job summary

PREMIER Design + Build Group in Columbus, OH seeks a Project Coordinator to support the Project Team with general office duties and project-specific tasks. You will help prepare payment apps, assemble waivers, and route contracts through Procore and DocuSign, while welcoming clients and maintaining orderly files.

Strong organizational skills, attention to detail, and proficiency with Microsoft Office and Chrome are essential.

Qualifications

• Team oriented with strong attention to detail.
• Professional communication with internal/external stakeholders.
• Ability to plan and prioritize work autonomously.
• Must be assertive and motivated, with a sense of urgency.
• Notary Public eligibility required or obtainable.
• Familiarity with Procore and DocuSign is a plus.

Responsibilities

• Support project team with duties including setup of project templates.
• Attend Kick Off and Closeout meetings and organize related docs.
• Ensure subcontractor licensing is current and collect waivers.
• Prepare payment applications and manage associated documents.
• Route contracts and change orders via Procore and DocuSign.
• Maintain filing, mail handling, and general office duties.
• Notifies stakeholders to obtain timely responses on urgent items.
• Assist project management with additional tasks as needed.

Skills

Team oriented

Customer focus

Attention to detail

Plan and prioritize work autonomously

Professional communication

Self-starter

Tools

Microsoft Office (Word, Excel, PowerPoint)

Google Chrome

Job description

General Summary

The project coordinator performs general project responsibilities in support of the Project Team. In addition, this position assists their division by performing reception and other office duties as needed.

Essential Duties and Responsibilities

1. Responsible for project specific duties including, but not limited to:

• Attends the 1-2-3 Go! Kick Off and 3-2-1 Closeout Meeting


• Gathers information to setup project specific templates


• Ensures that all applicable subcontractor licensing is current


• Prepares the Premier payment application with the necessary items from the approved sworn statement


• Creates, requests and compiles subcontractor waivers for the payment applications and check runs


• Packages owner and subcontractor documents (contracts and change orders) for routing through Procore and DocuSign


• Requests and compiles closeouts from subcontractors

Follows up with subcontractors for unconditional waivers after funds are received

Reviews subcontractor waivers for accuracy and requests revisions as needed

Reviews documents prior to sending for visual organization and clerical errors

Follows up with the necessary parties to receive timely responses on urgent or outstanding items

Electronically saves completed documents and files

Document Management: file naming and saving in the appropriate file location

Assists the project management team with additional tasks as requested

Performs related duties as assigned or as the situation dictates

General Office responsibilities:

• Welcomes clients, guests, and all visitors either in person or via telephone


• Addresses all general office inquiries personally or routes to other applicable company personal


• Receives, sorts, and distributes all mail and deliveries, as well as handles outbound mail/shipments


• Maintains office space and conference room areas to ensure each appears in a professional and organized manner

Demonstrates Premier Values: teamwork, accountability and integrity

Required Knowledge, Skills, and Abilities

• Consistently exhibits a team oriented, customer focus with strong attention to detail


• Knowledge of Microsoft Office Products including Word, Excel, and PowerPoint as well as Google Chrome


• Knowledge of general construction industry and project management for the same


• Ability to plan and prioritize work autonomously


• Ability to conduct oneself in a professional manner to both internal and external customers


• Skilled in communication (both in person and via phone and other media) for the use of information exchange


• Must be assertive, and display a sense of urgency, motivation, confidence, and a self-starter


• Ability to fulfill requirements to become a Notary Public

Salary Range

$60,000.-$65,000. annually plus benefits