Project Administrator

HNTB Corporation; Baltimore (MD); On-site; USD 88,000 - 137,000; Full time

Job summary

HNTB Corporation is seeking a project management support professional in Baltimore, MD, to coordinate tasks across project teams from discovery to close-out, supporting technical staff and office leadership. You will help prepare plans, track progress, and manage deliverables with stakeholders, ensuring quality and on-time execution.

The role emphasizes documentation, scheduling, and financial reporting, with opportunities to mentor junior staff and contribute to a collaborative, employee-owned

Qualifications

• Bachelor’s Degree or higher with 6+ years relevant PM experience; in lieu of education, 10 years of relevant experience.
• Experience in planning and implementation of cross-functional business efforts.
• Ability to work well under deadlines and juggle multiple priorities.

Responsibilities

• Prepares and maintains project plans and reports for stakeholders.
• Coordinates work planning, staffing, and schedules across disciplines.
• Assists in management of schedules and QA/QC documentation.
• Supports financial management tasks and project cost reporting.
• Communicates complex issues and recommends solutions.
• May mentor earlier career staff.

Skills

Strong meeting management

Project planning

Cross-functional collaboration

Communication skills

Education

Bachelor’s Degree

Associate’s degree

Job description

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails coordinating tasks and providing professional project management support to one or more project teams in assigned function or discipline. Supports Technical staff by performing a variety of project-related coordination and administration activities. Leads administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases. Supports the office management team including operations, sales, and delivery tasks within assigned team.

What You’ll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including interpreting evaluation and performance scores, and deliverable tracking of submittals and reviews.
• Communicates deliverables required of each stakeholder, including step by step timelines.
• Coordinates work planning, project staffing, and schedules, manages the collaboration, review, editing, and approvals of project documents by office disciplines and stakeholders.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Provides technical editing and formatting of project-related documents such as specifications, technical reports, and memos.
• Assists project managers in the writing and/or reviewing of project scope and fee proposals and documents.
• May review project proposals and requirements for adherence to contract language.
• Monitors, tracks, and files large amounts of project documentation.
• Uploads and downloads deliverable documents to and from client systems.
• Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Assists project managers with financial management tasks such as, monitoring labor charges and expense detail and reporting on job budgets and costs to achieve goals.
• May assist in the preparation of project financial performance data for monthly project review meetings.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
• Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Communicates complex issues, problems, or additional information to project managers and project stakeholders and recommend solutions.
• May provide leadership, coaching and mentoring to earlier career staff.
• Performs other duties as assigned.

What You’ll Need:

• Bachelor’s Degree and 6 years of experience, or Associate’s degree and 8 years of relevant experience, or In lieu of education, 10 years of relevant experience

What You’ll Bring:

• Considered highly skilled and proficient in discipline.
• Experience in planning and implementation of cross-functional business efforts.
• Ability to work well under deadlines and juggle multiple priorities.
• Strong meeting management skills.
• Experience managing to project plans, timelines, and schedules Ability to organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards Excellent communication, interpersonal, and organizational skills; ability to communicate to technical, business stakeholders.

Additional Information

Locations: Baltimore, MD.

The approximate pay range for Maryland is $87,542.15 - $136,924.92. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position.

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work