Project Administrator

Bodell Construction; Austin (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Bodell Construction, an Aecon Company, seeks a Project Administrator to provide comprehensive administrative and clerical support to construction operations, project teams, and management.

You will coordinate documentation, manage records, support onboarding, process reports, and assist project personnel with day-to-day administrative needs in a fast-paced construction environment.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative experience preferred.
• Construction, industrial, engineering, mining, energy, or project-based industry experience preferred.

Responsibilities

• Provide administrative support to project managers, superintendents, department leaders, and corporate staff.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Maintain organized filing systems, both electronic and physical.
• Assist with onboarding, timekeeping, payroll processes, and documentation.

Skills

Organization & Planning

Communication

Accountability

Problem Solving

Adaptability

Teamwork

Attention to Detail

Customer Service

Confidentiality & Professionalism

Education

High School Diploma or GED

Tools

Microsoft Office Suite

ERP systems

HRIS

Document management systems

Job description

Description

Come Build Your Career at Bodell Construction an Aecon Company!

Bodell delivers some of the most complex and impactful infrastructure projects — including: critical energy, water/wastewater, industrial and oil and gas, and mining programs. The projects we build connect communities and power future generations.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Bodell, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Bodell, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus– today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Bodell employees are incredibly proud to build some of the most impactful infrastructure of this generation.

At Bodell we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

Requirements

Position Summary

The Project Administrator provides comprehensive administrative and clerical support to construction operations, project teams, and management. This position plays a critical role in ensuring the efficient operation of project offices and corporate functions by coordinating documentation, maintaining records, supporting onboarding activities, processing reports, managing communications, and assisting project personnel with day-to-day administrative needs.

The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced construction environment.

Essential Duties & Responsibilities:

Administrative Support

• Provide administrative support to project managers, superintendents, department leaders, and corporate staff.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain organized filing systems, both electronic and physical.

Project Support

• Assist with project documentation, including contracts, subcontracts, purchase orders, and change orders.
• Track receipt and distribution of project documents.
• Maintain project directories, contact lists, and document logs.
• Support project mobilization and closeout activities.
• Coordinate document distribution between project teams, subcontractors, vendors, and clients.

Workforce & HR Support

• Assist with employee onboarding and orientation activities.
• Maintain employee records and personnel documentation.
• Support timekeeping and payroll processes by collecting and reviewing required information.
• Coordinate training records, certifications, and compliance documentation.
• Ensure confidentiality of company and employee information.

Compliance & Reporting

• Maintain project and employee records in accordance with company policies.
• Assist with safety documentation and recordkeeping.
• Support audits, inspections, and compliance reporting requirements.
• Generate reports using company systems and software.

Qualifications:

Education

• High School Diploma or GED required.

Experience

• 2+ years of administrative experience preferred.
• Construction, industrial, engineering, mining, energy, or project-based industry experience preferred.
• Experience supporting multiple managers or project teams is preferred.

Knowledge, Skills & Abilities

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Customer-service oriented with strong interpersonal skills.

Technical Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with document management systems preferred.
• Experience with ERP, payroll, HRIS, or project management systems is a plus.
• Ability to learn company-specific software platforms and reporting tools.

Work Environment

• Office and construction project site environment.
• Fast-paced setting with changing priorities and deadlines.
• Frequent interaction with field personnel, subcontractors, clients, and corporate staff.

Key Competencies

• Organization & Planning
• Communication
• Accountability
• Problem Solving
• Adaptability
• Teamwork
• Attention to Detail
• Customer Service
• Confidentiality & Professionalism