Project Administrator

PC Construction Company; Alexandria (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

PC Construction seeks a Project Administrator to support critical water and wastewater infrastructure projects in Alexandria, VA. You will handle financial documentation, manage subcontracts, process purchase orders, and track compliance.

You’ll also help maintain organized records and provide essential support to the project team. The role requires a two-year degree in Business Administration, Accounting, or a related field and at least one year of construction experience, with strong

Qualifications

• Two-year degree in Business Administration, Accounting, or related field.
• At least one year of construction experience.
• Strong organizational and record-keeping abilities.

Responsibilities

• Manage all accounts payable and accounts receivable for projects.
• Handle all project billing and AR activity for the project.
• Oversee vendor and subcontractor contract closeout.
• Verify subcontractor/vendor documentation is current and complete.
• Assemble and distribute submittals and project documents.
• Serve as HR liaison including onboarding for onsite employees.
• Assist procurement with vendor pricing, quotes, and purchases.
• Support standard office setup and close-out processes.
• Lead clerical tasks including mail, filing, and project documentation.

Skills

Accounts payable

Accounts receivable

Project billing

Vendor management

Subcontract management

Payroll

HR onboarding

Education

Two-year degree in Business Administration or Accounting

Tools

MS Office

ERP systems

Job description

PC is on the lookout for a Project Administrator to join our team in supporting critical water and wastewater infrastructure projects in Alexandria, VA! In this vital role, you will handle financial documentation, manage subcontracts, process purchase orders, and track compliance. Your work will ensure that accounts payable and receivable, payroll, purchasing, employment, and insurance documentation are processed accurately and on time. You’ll also help maintain organized records and provide crucial support to the project team. We prefer candidates with a two-year degree in Business Administration, Accounting, or a related field and at least one year of construction experience.

Key Responsibilities:

• Manage all accounts payable and accounts receivable systems and process for projects, including all subcontractor and vendor invoices.
• Manage all project billing, including all accounts receivable activity for the project
• Manage Vendor and Subcontractor contract closeout process.
• Ensure that all required documentation from subcontractors or vendors is correct and current.
• Assemble and distribute submittals and other project documents.
• Serve as a liaison to Human Resources including onboarding, new hire paperwork for onsite employees.
• Assist with procurement efforts such as obtaining vendor and supplier pricing information, material quotations and purchases.
• Participate in standardized office set up and close out processes.
• Lead all office clerical tasks including mail, filing, and project documentation.

100% EMPLOYEE OWNED

PC Construction is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce.
About PC Construction:PC offers general contracting, construction management and design-build services to private and public clients across the country. The company manages projects along the east coast from its headquarters in Vermont and a network of locations in Florida, Georgia, Maine, New Hampshire, New York, North Carolina and the Mid-Atlantic. From specialized buildings to complex water and wastewater treatment plants, PC is ranked annually as one of the top contractors in the country. A construction industry leader for over 65 years, PC Construction is guided to success by its team of dedicated employee-owners.