Project Administrative Manager

ECS Southeast, LLP; Franklin (TN); On-site; USD 70,000 - 110,000; Full time

Job summary

ECS Southeast, LLP is seeking a Project Administrator Manager to oversee all administrative activities on complex projects from proposal through final invoicing. You will manage budgets, invoices, and client communications while coordinating resources and schedules to ensure project profitability and success.

Ideal candidates bring six years of related experience, a CAPM or PMI certification, and strong leadership and communication abilities.

Qualifications

• Six years of related experience required.
• High school diploma or GED required; bachelor's degree preferred.
• CAPM certification or PMI equivalent.
• Valid driver's license required when driving for ECS subsidiaries.
• Excellent oral and written communication skills.
• Strong project management and contract administration skills.
• Ability to multi-task and meet deadlines; proficient with MS Office.
• Ability to work with clients, peers, and supervisors; able to build a team.
• Excellent interpersonal, leadership, and decision-making skills.

Responsibilities

• Oversee all administrative tasks on a project from proposal to final invoice payment.
• Manage project budgets and prepare invoices; conduct collections as needed.
• Coordinate project resources and schedules; track documentation and budgets.
• Mentor junior staff and support team development.
• Lead internal communications and resolve client issues.
• Schedule meetings and act as liaison for client-facing communications.
• Assist staffing decisions and may manage staff.

Skills

CAPM Certification

Driver's license

Communication skills

Project management

Contract administration

MS Office proficiency

Multi-tasking

Client interaction

Leadership

Education

High school diploma or GED

Bachelor of Business or related field (preferred)

Tools

MS Office

Job description

Responsibilities

The Project Administrator Manager is responsible for ensuring that overall administrative goals related to quality and performance are achieved in support of the Project Team. Responsibilities include overseeing all administrative tasks on a project from proposal to final invoice payment. The goal is to handle very complex projects. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and more
• Assists junior staff with resolution of issues
• Uses ECS systems in the management of project resources, project paperwork and documentation, and maintaining project schedules and budgets
• Proactively leads internal communications with staff members on a variety of projects.
• Actively mentors junior staff and supports the overall development of the team
• Schedules project meetings and provides solutions to administrative and client issues as necessary
• Serves as the central point of contact for client-facing, project-related communication
• Manages project budgets, prepares invoices, and conducts collections efforts
• Prepares change orders and invoices
• Prioritizes tasks and meets project deadlines
• Assists junior staff with the resolution of issues
• Manages project budgets for successful profitability
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions. Assist junior staff with resolution of issues
• Assists senior staff with staffing decisions
• May manage staff

Qualifications

Required Qualifications & Skills

• 6 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• CAPM - Certified Associate in Project Management offered by the Project Management Institute (PMI) or another related certification
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Excellent project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlinesProficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively with clients, peers and supervisors as well as independently. Ability to build a team
• Excellent interpersonal skills
• Excellent leadership and decision making skills
• Excellent project and contract management skills
• High level understanding of prioritizing and urgency of work in the consulting industry

Military Qualifications

• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
• E-5

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, clickhere.