Project Administrative Assistant

Aecom; Chicago (IL); On-site; USD 32,000 - 56,000; Full time

Job summary

AECOM Hunt has an exciting opportunity for an Administrative Assistant to support our construction project at ORD. This position is on-site at Chicago O’Hare and requires a High School Diploma with 2 years of administrative experience.

You will manage project documents, schedules, and office tasks using Word, Excel, PowerPoint, and Outlook. The role emphasizes confidential information handling, strong organizational skills, and the ability to work with diverse staff.

Qualifications

• High School Diploma/GED and 2 years of professional experience or demonstrated equivalency of experience and/or education.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to handle confidential information with discretion
• Strong attention to detail and problem-solving skills
• High school diploma/GED required; associate’s or bachelor’s degree preferred
• Experience in office management

Responsibilities

• Provides administrative support to relating to the construction project and joint venture.
• Interact with various office staff, supporting general administrative tasks.
• Maintain spreadsheets, project related documents, office inventory, schedules meetings, and conference room management.
• Relies on experience and judgment to plan and accomplish goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

Skills

Organizational skills

Time management

Verbal & written comms

Discretion

Attention to detail

Problem solving

Independent work

Team player

Confidential info handling

Education

High School Diploma/GED

Associate/Bachelor preferred

Tools

Microsoft Office

Job description

• Business Line: CM Construction Management
• Work Location Model: On-Site
• Operating Group: CM
• Primary Location: US - Chicago, IL - 10510 W Zemke Rd
• Compensation: USD 23.35 - USD 40.86 - hourly

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worldâs most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM Hunt has an exciting opportunity for an Administrative Assistant to support our construction project at ORD.

Job duties:

• Provides administrative support to relating to the construction project and joint venture.
• Interact with various office staff, supporting general administrative tasks.
• Maintain spreadsheets, project related documents, office inventory, schedules meetings, and conference room management.
• Relies on experience and judgment to plan and accomplish goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

About Construction Management – AECOM Hunt

Founded in 1944 in Indianapolis, Indiana, AECOM Hunt has been building for over 70 years. AECOM Hunt’s storied history has encompassed many notable projects in the automotive industry; iconic sports stadiums; a broad portfolio in transportation; and many repeat clients in the hospitality industry. From iconic stadiums and arenas, next-gen transportation hubs and sustainable healthcare and academic buildings, AECOM Hunt’s expertise, leadership and dedication are unparalleled.

Qualifications

High School Diploma/GED and 2 years of professional experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Minimum of 2 years of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to handle confidential information with discretion
• Strong attention to detail and problem-solving skillsl>
• High school diploma/GED required; associate’s or bachelor’s degree preferred
• Experience inoffice management
• Ability to work independently and as part of a team

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future.
• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position is not hybrid nor remote.
• This position is located at Chicago's O'Hare airport, parking is available.
• In order to receive a security badge at the client worksite for which you are being hired to perform services, you will be required to pass the client's security screening process to include SWAC (Secure Worker Access Consortium) and/or SIDA (Identification Display Area) and fingerprinting, which will be done after you have commenced employment and is a condition of your continued employment.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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