Project Admin Assistant: Survey Team Support

KFM Engineering & Design | An HFW Company; Austin (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

100% company-paid medical insurance

Long / short-term disability coverage

401(k) plan with a dollar-for-dollar 6

Generous paid time off and company hol

Opportunities for career advancement

Job summary

KFM Engineering & Design, a partner firm of the HFW Companies network, is seeking an Administrative Assistant in our Austin office to support the Survey team with essential administrative and project coordination tasks. You will help with proposals, project setups, timesheets, invoice delivery, and project control reporting (ETCs) and lien releases.

Work includes maintaining organized records, ensuring timely documentation, and accurate reporting.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational and time-management skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced setting.

Responsibilities

• Support the Survey team with administrative tasks related to project execution.
• Assist with the preparation and formatting of proposals and project setup documentation.
• Track and organize timesheets for team members to ensure accurate reporting.
• Help facilitate customers invoice delivery and communicate with relevant stakeholders.
• Compile and update project control reports, including Estimates to Complete (ETCs).
• Prepare and manage lien releases and related documentation.
• Maintain organized records and files to support team efficiency and compliance.
• Communicate regularly with project managers and office leadership regarding administrative needs.
• Assisting management with ordering office supplies
• Coordinate with accounting and operations teams for smooth project administration.
• Perform additional administrative duties as assigned.

Skills

Microsoft Office Suite

Organizational skills

Time management

Communication skills

Education

High school diploma or GED

Associate degree or administrative certification

Tools

Project management software

Accounting software

Job description

KFM Engineering & Design, a partner firm of the HFW Companies network, is seeking an Administrative Assistant in our Austin office to support the Survey team with essential administrative and project coordination tasks. You will help with proposals, project setups, timesheets, invoice delivery, and project control reporting (ETCs) and lien releases.

Work includes maintaining organized records, ensuring timely documentation, and accurate reporting.