Project Admin Assistant

Wanzek Construction, Inc.; Maroa (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) with company match

Healthcare (Medical, Dental, Vision)

Employee Assistance Program

Paid Time Off & Holidays

Job summary

MasTec, Inc. is seeking an on-site administrative support professional to assist the on-site project management team in Maroa, Illinois. The role involves greeting visitors, handling mail, coordinating messages, and supporting data entry and reporting tasks.

Qualified candidates will have a high school diploma, at least one year of office experience, and strong Microsoft Office skills. The position emphasizes safety and collaboration with IT and other departments.

Qualifications

• High school diploma or equivalent preferred.
• One year of experience in office support or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams).
• Ability to meet deadlines and multitask with strong attention to detail.

Responsibilities

• Greet visitors and direct them accordingly.
• Provide excellent customer service to internal and external clients.
• Communicate messages to appropriate parties in a timely manner.
• Handle incoming and outgoing mail.
• Assist with copying and scanning as needed.
• Maintain tracking and reporting spreadsheets for the project.
• Maintain office supplies.
• Assist with project errands and food deliveries.
• May support data entry in systems (e.g., Salesforce).
• Know location of personnel in office/shop/field.
• Troubleshoot onsite equipment issues with IT.

Education

High school diploma or equivalent

One year of office support experience

Strong communication

Excellent organization

Tools

Microsoft Office Suite

Job description

Overview

PLEASE NOTE THAT WE ARE LOOKING FOR CANDIDATES THAT ARE LOCAL TO THE MAROA, ILLINOIS AREA Responsible for performing a variety of administrative functions supporting the on-site project management team.

Responsibilities

• Greet visitors and direct them accordingly
• Provide excellent customer service to both internal and external clients
• Communicate messages to the appropriate parties in a timely manner
• Handle incoming and outgoing mail
• Assist with copying and scanning as needed
• Maintain tracking and reporting spreadsheets needed for the project
• Maintain an adequate amount of office supplies
• Assist with project errands and food deliveries
• May support with data entry in various systems (i.e. Salesforce)
• Know where/how to locate all personnel in the office/shop/field
• Partner with the IT department to help users troubleshoot onsite equipment issues (computers, copy machine, scanner)
• Serve as a champion of the Company’s safety culture
• Other duties as assigned

Qualifications

Education and Work Experience Requirements:

• High school diploma or equivalent preferred
• One year of experience in office support or administrative role

Knowledge, Skills and Abilities Required:

• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, etc.)
• Ability to meet deadlines
• Strong organization and multitasking skills to manage various responsibilities simultaneously
• Excellent attention to detail and ability to maintain accurate records
• Strong verbal and written communication skills
• Ability to work collaboratively with all levels of the organization

Working Environment

When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions

This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud

What's in it for You

Financial Wellbeing

• Compensation $18–$20/hr commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.