Project Admin

EMCOR; Richmond (VA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical and Dental (100% premium)

401k with company match

Vision

Disability Insurance

Life Insurance

Flexible Spending Accounts

Paid Vacation & Holidays

Tuition Reimbursement

Job summary

Miller Electric in Richmond, VA is seeking a Project Administrator for Major Projects. This on-site position reports to Senior Project Leadership and supports Project Managers with billing, contracts, and project documents from a site office.

The role requires a high school diploma, excellent communication skills, and the ability to work independently while handling multiple tasks with strong attention to detail. Knowledge of MS Office and construction industry experience are advantageous.

Qualifications

• High school diploma
• Excellent communication skills
• Ability to maintain a high level of trust and confidentiality with sensitive items
• Positive attitude and the ability to work with and learn from others
• Computer skills to include: word processing and spreadsheet applications
• Interpersonal skills to effectively communicate with both internal and external customers
• Skill in organizing and establishing priorities
• Excellent attention to detail
• Ability to work independently
• Ability to handle multiple tasks and prioritize workload accordingly
• Knowledge of the Construction industry
• Experience with MSSuite
• Experience using COINs
• Experience with Schedule of Values (AIA docs)
• Project management assistant experience
• Accounting experience

Responsibilities

• Organize and maintain project billing records, including but not limited to requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.
• Type, prepare, and/or create memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute to facilitate day-to-day project or business administration
• Process project contracts through the Contracts Department.
• Coordinate arrangements for special meetings and training on an as-needed basis.
• Provide word processing and spreadsheet support for managers
• Assist in collecting outstanding invoices
• Prepare, organize, and maintain project billing and contract maintenance books.
• Provide a professionally maintained office environment.

Skills

Communication

Confidentiality

Detail oriented

Organizational skills

Independent work

Multitasking

Word processing

Spreadsheets

Interpersonal skills

Education

High school diploma

Tools

MS Suite

COINS

AIA docs / Schedule of Values

Job description

About Us

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

Job Summary

Project Admin - Major Projects

Salary Range: $30/hr-$35/hr

Miller Electric is seeking a Project Administrator who reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

Essential Duties & Responsibilities

Essential Job Functions

• Organize andmaintainproject billing records, including but not limited to requesting new job numbers from accounting,maintainingbilling/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.

• Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute tofacilitateday-to-day project or business administration

• Process project contracts through the Contracts Department.

• Coordinate arrangements for special meetings and training on an as-needed basis.

• Provide word processing, and spreadsheet support for managers

• Assistin collecting outstanding invoices

• Prepare, organize, andmaintainproject billing and contract maintenance books.

• Provide a professionallymaintainedoffice environment.

Qualifications

Education & Experience

REQUIRED:

• High school diploma

• Excellent communication skills

• Ability tomaintaina high levelof trust and confidentiality with sensitive items

• Positive attitude and the ability to work with and learn from others

• Computer skills toinclude:word processing and spreadsheet applications

• Interpersonal skills to effectively communicate with both internal and external customers

• Skill in organizing andestablishingpriorities

• Excellent attention to detail

• Ability to work independently

• Ability to handle multiple tasks and prioritize workload accordingly

PREFERRED:

• Knowledge of the Construction industry

• Experience withMSSuite

• Experience using COINs

• Experience with Schedule of Values (AIA docs)

• Project management assistant experience

• Accounting experience

Benefits

Benefits

• Medical and Dental (100% of the premium covered by Miller Electric)

• 401k retirement with company matching

• Vision plans

• Disability Insurance

• Basic and Supplemental Life Insurance

• Flexible Spending Accounts
• Travel Accident Insurance
• Paid Vacation & Holiday

• Tuition Reimbursement Program

• College Coach Services

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affimitive Action Policy.