Project Accounting Representative - Oreair

Haskell; Jacksonville (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Haskell is seeking an accounting professional to manage accounts payable, owner billings entry, and subcontractor documentation in a dynamic project environment. You will process invoices with proper approvals and ensure timely data entry into the accounting system.

The role requires attention to detail, familiarity with construction industry AP processes, and strong communication skills for coordinating with project management and vendors. Occasional travel and audits support are included.

Qualifications

• Basic understanding of accounting and auditing procedures and techniques.
• Knowledge of construction industry procedures related to accounts payable processing.
• Excellent interpersonal skills and the ability to work as a team player.
• Proficiency with Word and Excel applications.
• Ability to communicate effectively, both orally and in writing.

Responsibilities

• Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
• Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
• Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed. Communicate any deficiencies to project management
• Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
• Maintain detail of insurance coverages though the contract log of accounting system.
• Maintain detail of subcontractor notices through the contract log of accounting system.
• Obtain appropriate progress and final lien waivers from vendors prior to payment.
• Communicating need for additional cost codes to project management
• Identify vendor disputes and forward to project management for resolution
• Prepare for and assist in audits when required
• Prepare voucher package for jobs as required
• Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management.
• Perform other tasks as assigned by the Project Accounting Manager.
• Travel as required.
• Other duties which may be assigned as needed.

Skills

Interpersonal skills

Communication skills

Team player

Education

Two-year business or accounting degree

Tools

Word

Excel

Job description

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.

Scope of Position

Responsible for processing invoices and subcontractor requisitions for payment in accordance with established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.

Job Responsibilities

• Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
• Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
• Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed. Communicate any deficiencies to project management
• Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
• Maintain detail of insurance coverages though the contract log of accounting system.
• Maintain detail of subcontractor notices through the contract log of accounting system.
• Obtain appropriate progress and final lien waivers from vendors prior to payment.
• Communicating need for additional cost codes to project management
• Identify vendor disputes and forward to project management for resolution
• Prepare for and assist in audits when required
• Prepare voucher package for jobs as required
• Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management.
• Perform other tasks as assigned by the Project Accounting Manager.
• Travel as required.
• Other duties which may be assigned as needed.

Education & Years of Experience

• Two-year business or accounting degree or equivalent combination of training and experience.

Qualifications

• Basic understanding of accounting and auditing procedures and techniques.
• Knowledge of construction industry procedures related to accounts payable processing.
• Excellent interpersonal skills and the ability to work as a team player.
• Proficiency with Word and Excel applications.
• Ability to communicate effectively, both orally and in writing

Environmental Factors and Physical Requirements

While performing the duties of this job, team members may be required to visit alternate locations and therefore must have ordinary ambulatory skills sufficient to do so. This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The team member is frequently required to sit, reach with hands and arms, talk, and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace, and an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

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