Project Accounting Manager

Bandiflorida; Florida; Presencial; USD 80.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employer-paid health insurance

Accrued vacation and sick time

Wellness reimbursement program

401(k) with company match

100% employee-owned ESOP

Descripción de la vacante

B&I Contractors Inc., an industry leader in mechanical contracting in Florida, seeks an experienced Project Accounting Manager to lead project accounting operations. The ideal candidate will be responsible for managing accounting staff, overseeing billing processes, and ensuring compliance with contract requirements.

This role requires a Bachelor's degree in Accounting and significant experience in the construction sector, along with a solid understanding of job cost reporting and collections management.

The position offers comprehensive benefits including health insurance, retirement options, and opportunities for continuous professional development.

Formación

• Minimum 3 years previous experience in project accounting.
• Construction industry experience required.
• Valid Florida driver's license is necessary.

Responsabilidades

• Manage project accounting staff and ensure workload balance.
• Supervise the preparation of billing and job cost reports.
• Follow up on collections and manage customer communication.

Conocimientos

Supervisory experience

Proficiency in Word

Proficiency in Excel

Knowledge of Florida Construction Lien law

Educación

Bachelor's degree in Accounting

Descripción del empleo

Are you looking to join Florida’s fastest-growing MEP team?

B&I Contractors, Inc., a proud five-time winner of the Great Place to Work certification, is seeking an experienced and dedicated Project Accounting Manager to join our dynamic and expanding team.

Why Choose B&I Contractors, Inc.

• Industry Leader: Florida’s fastest-growing mechanical contractor specializing in large-scale commercial projects.
• Continuous Development: NCCER-certified in-house and online training to help you advance your career.
• Comprehensive Benefits: Employer-paid health insurance, accrued vacation and sick time, plus a wellness reimbursement program.
• Retirement Benefits: 100% employee-owned ESOP, 401(k) with company match, and post‑tax Roth IRA options.
• Established Legacy: Over 1,500 employees contributing to our success since 1960 with a proven record of excellence.

Role Summary

Compilation of necessary project information keeping Job Book up to date including but not limited to: Job Information Sheet, Job Cost Estimate, Schedule of Values, Executed Contracts, Certificates of Insurance, Bond, Billing Information, Job Cost Estimate and Schedule of Values into accounting program and external systems. Manage project accounting staff.

Essential Duties

Project Administration

• Manage sufficient staff levels to accommodate workload.
• Supervise and support project account staff.
• Follow up in receiving the executed contract.
• Request proper Certificate of Insurance for customer.
• Request Bond when required by contract.
• Determine billing information, due date, where to send, format (required forms).
• Generate and mail Notice to Owner within 45 days from first date of labor.
• Follow up on all change orders and corresponding job cost estimates.
• Maintain a spreadsheet showing accounting information needed for all jobs.
• Provide project information to suppliers and subcontractors, as requested.
• Collections.

Project Accounting

• Review job cost reports to ensure project is billed properly.
• Review job cost reports to ensure job cost estimates match the contract amounts.
• Review job cost reports to ensure all change orders have been posted and billed, and that the total billed matches the revised job cost estimate.

Project Billing (AIA format)

• Gather information to send to Project Manager for billing, including current Job Cost Report, last month’s billing sheet, this month’s billing sheet, copies of supplier and subcontractor invoices, change order information.
• Produce billing and submit to customer on or prior to the billing due date.
• Produce re‑billing if necessary (customer reduces or changes our billing).
• Post billing into accounting program.
• Follow up and post retainage billings, 5% whenever able, and 10% upon completion of project.
• Follow up and bill all change orders and extras prior to closing project.

Project Billing (Lump Sum)

• Produce billing and submit to customer on or prior to the billing due date.
• Post billing into accounting program.

Time and Material Billings

• Gather all supplier invoices, subcontractor invoices, B&I labor sheets and bill to customer on a time and material form.
• Post billing into accounting program.
• Maintain files on all non‑AIA invoices.

Collections

• Print monthly customer statements and mail.
• Take calls from customers regarding billings, payments, change orders, etc.
• Make collection calls whenever necessary.
• Execute releases for B&I payments.
• Request releases from Sub/Suppliers.
• Create Subcontractor check run when funding is available.
• File NONP / Liens.

Cash Receipts, when necessary

• Post cash receipts into accounting program.
• Prepare deposits for bank.

Misc.

• Set up AR customers.

Minimum Requirements

• Bachelor's degree in Accounting.
• Construction industry experience.
• Supervisory experience.
• Proficiency in Word, Excel and database planning.
• Minimum 3 years previous experience, valid Florida driver's license, notary helpful, and working knowledge of Florida Construction Lien law.