Project Accounting Manager

B&I Contractors Inc.; Fort Myers (FL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Employer-paid health insurance

Vacation and sick time

ESOP ownership

401(k) with company match

Roth IRA options

Job summary

B&I Contractors, Inc. is hiring a Project Accounting Manager to lead project accounting activities in our Fort Myers, FL office. You will oversee the collection, billing, and reporting of project financials across commercial and industrial projects, ensuring accuracy and compliance with contract terms.

This role offers ownership through our ESOP, a competitive benefits package, and opportunities for growth within Florida’s fastest-growing MEP contracting group.

Qualifications

• Bachelor's degree in Accounting required.
• Construction industry experience required.
• CPA preferred.
• Supervisory experience required.
• Proficiency in Word, Excel and database planning.
• Florida driver’s license required; notary helpful.

Responsibilities

• Compile project information and maintain Job Book in accounting systems.
• Manage project accounting staff and daily workflows.
• Ensure contract and insurance documents are up to date.
• Generate and mail notices to owners and manage billing.
• Post billing into accounting program and track changes.
• Collections and cash receipt postings as needed.

Skills

Bachelor's degree in Accounting

Construction experience

Supervisory experience

Excel proficiency

Word proficiency

Database planning

Education

Bachelor's degree in Accounting

Tools

Microsoft Word

Microsoft Excel

Database planning

Job description

Post billing into accounting program.

Are you looking to join Florida’s fastest-growing MEP Contractor?

B&I Contractors, Inc., a proud five-time winner of the Great Place to Work award, is seeking an experienced and dedicated Project Accounting Manager to join our dynamic and expanding team.

Why Choose B&I Contractors, Inc.?

• Industry Leader: As Florida’s fastest-growing MEP contractor, we specialize in commercial and industrial projects (i.e., schools, hospitals, government buildings).
• Continuous Development: Benefit from our NCCER-certified in-house and online training that equips you with the skills needed to advance in your career.
• Comprehensive Benefits: Enjoy employer-paid health insurance, accrued vacation, and sick time, along with a wellness reimbursement program to support your overall well-being.
• Ownership and Impact: As an employee-owner through our ESOP (Employee Stock Ownership Plan), you have a direct stake in the company’s success.
• Retirement Benefits: Participate in our 401(k) plan with company match and explore post-tax Roth IRA options to secure your financial future.
• Established Legacy: Join a team of over 1500 employees contributing to our success since 1960, with a proven track record of excellence in mechanical contracting.

ROLE SUMMARY:

Compilation of necessary project information keeping Job Book up to date including but not limited to: Job Information Sheet, Job Cost Estimate, Schedule of Values, Executed Contracts, Certificates of Insurance, Bond, Billing Information, Job Cost Estimate and Schedule of Values into accounting program and external systems. Manage project accounting staff.

ESSENTIAL DUTIES:

Project Administration

• Manage sufficient staff levels to accommodate workload.
• Supervise and support project account staff.
• Follows up in receiving the executed contract.
• Requests proper Certificate of Insurance for customer.
• Requests Bond, when required by contract.
• Determines billing information, due date, where to send, format (required forms).
• Generates and mail Notice to Owner within 45 days from first date of labor.
• Follows up on all change orders and corresponding job cost estimates.
• Maintains a spreadsheet showing accounting information needed for all jobs.
• Provides project information to suppliers and subcontractors, as requested.
• Collections.

Project Accounting

• Reviews job cost reports to ensure project is billed properly.
• Reviews job cost reports to ensure job cost estimates match the contract amounts.
• Reviews job cost reports to ensure all change orders have been posted and billed, and that the total billed matches the revised job cost estimate.

Project Billing (on an AIA format)

• Gathers information to send to Project Manager for billing, including current Job Cost Report, last month\'s billing sheet, this month\'s billing sheet, copies of supplier and subcontractor invoices, change order information.
• Produces billing and submit to customer on or prior to the billing due date.
• Produces re-billing if necessary (customer reduces or changes our billing).
• Posts billing into accounting program.
• Follows up and post retainage billings, 5% whenever able, and 10% upon completion of project.
• Follows up and bill all change orders and extras prior to closing project.

Project Billing (Lump Sum)

• Produces billing and submit to customer on or prior to the billing due date.
• Posts billing into accounting program.

Time and Material Billings

• Gathers all supplier invoices, subcontractor invoices, B&I labor sheets and bill to customer on a time and material form.
• Post billing into accounting program.
• Maintains files on all non-AIA invoices.

Collections

• Print monthly customer statements and mail.
• Take calls from customers regarding billings, payments, change orders, etc.
• Make collection calls whenever necessary.
• Execute releases for B&I payments.
• Request releases from Sub/Suppliers.
• Create Subcontractor check run when funding is available.
• File NONP / Liens.

Cash Receipts, when necessary

• Post cash receipts into accounting program.
• Prepare deposits for bank

Miscellaneous

• Set up AR customers.

MINIMUM REQUIREMENTS:

• Bachelors degree in Accounting.
• Construction industry experience.
• CPA preferred.
• Supervisory experience.
• Proficiency in Word, Excel and Database planning.
• Minimum 3 years previous experience.
• Valid Florida driver\'s license. Notary is helpful and a working knowledge of Florida Construction Lien law.

SAFETY AWARENESS:

• B & I Contractors, Inc., makes safety a priority for all roles. As such this role may contain certain PPE (Personal Protective Equipment) necessary and required in the performance of certain tasks. It is the responsibility of the incumbent in the role to ensure he/she has received all pertinent safety protective equipment and commits to use of same when performing in the role.

REQUIRED TOOLS:

• Tool List will be provided.

PHYSICAL REQUIREMENTS:

• The minimum requirements for the role are specified and are necessary to succeed in the role’s application of tasks
• This position requires the ability to lift and carry materials weighing up to 25 pounds on a frequent basis. The employee must be able to perform tasks involving physical labor, including lifting, pushing, pulling, and carrying materials, tools, or equipment. Manual material handling must be performed in accordance with OSHA safety standards and company policies to minimize risk of injury.
• Esta posición requiere la capacidad de levantar y transportar materiales de hasta 25 libras de manera frecuente. El empleado debe poder realizar tareas que involucren trabajo físico, incluyendo levantar, empujar, jalar y transportar materiales, herramientas o equipo. El manejo manual de materiales debe realizarse de acuerdo con los estándares de seguridad de OSHA y las políticas de la compañía para minimizar el riesgo de lesiones.

COMMITMENT STATEMENT

B&I Contractors is committed to maintaining a safe and productive work environment. We are a drug-free workplace.

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