Project Accounting Clerk

Gilder Search Group; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Gilder Search Group is seeking a Project Accounting Clerk to support project accountants with processing invoices, GC backup, and maintaining vendor records in a fast-paced construction environment in Phoenix.

You will handle employee and field expense reports in Concur, pre-bid invoices, and monthly reporting, with attention to detail, organization, and the ability to meet weekly deadlines.

Qualifications

• 1-2 years office experience required, Construction and accounting experience preferred.
• Ability to work in a fast-paced setting with weekly deadlines.
• Must be very detail oriented and able to organize and prioritize time.

Responsibilities

• Assist Project Accountants by pulling GC backup, routing DataServ invoices, booking fees and charges, and maintaining vendor/intercompany records.
• Assist with monthly reporting, pre-bid invoices, and updating related spreadsheets.

Skills

Attention to detail

Prioritization

Job description

The Role We Want You For

A Project Accounting Clerk supports Project Accountants with key financial and administrative tasks, including processing invoices, pulling GC backup, booking fees and charges, and maintaining accurate vendor and intercompany records. This role also processes employee and field expense reports in Concur, manages pre-bid invoices, and assists with monthly reporting. Strong communication, attention to detail, and the ability to prioritize work in a fast-paced environment are essential.

The Specifics of the Role

Assist Project Accountants

• Pull backup for jobs that require full GC backup
• Route DataServ invoices
• Book Technology Service Fees
• Book BIM & Printing charges
• Review Invalid JDE Vendor IDs in PM Web & set up in Payment Works
• Review Intercompany contracts & CO’s in PM Web & set up I/C Cost Types in JDE if needed
• Assist with filling out Tax Forms

Assist Accounting Clerk (as needed)

• Process weekly employee expense reports in Concur, auditing for proper receipts and backup
• Process field expense reports
• Process pre-bid invoices in DataServ and update month end pre-bid spreadsheet
• Assist with monthly underbilling’s report
• Update monthly warranty report

Qualifications

• 1-2 years office experience required, Construction and accounting experience preferred
• The ability to function effectively in a highly entrepreneurial environment, both as a team player and independently
• Ability to work in a fast-paced setting, with weekly deadlines
• Ability to solve problems
• Must be very detail oriented and able to organize and prioritize time

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.