Project Accounting / Billing Coordinator - AES Anchorage Office

Arctic Slope Regional Corporation; Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

ASRC Energy Services, LLC, part of the ASRC family of companies, seeks a Project Accounting/Billing Coordinator to manage project setup, invoicing, AR, and reporting. You will work with Project Managers, Operations, and Finance to ensure contract compliance and timely billing for North Slope projects.

Responsibilities include reviewing contracts, setting up ERP projects, maintaining records, and reconciling charges with emphasis on accuracy and audit readiness.

Qualifications

• High school diploma or GED equivalent.
• Valid driver’s license.
• 2–5 years of experience in project accounting, billing, accounts receivable, contract administration, or related accounting function.
• Intermediate to advanced Microsoft Excel skills.
• Experience with ERP, project accounting, or billing systems such as Oracle.
• Strong attention to detail, analytical and reconciliation skills.
• Clear written and verbal communication skills across Finance, Operations, Project Management, vendors, and clients.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Review contracts, purchase orders, work authorizations, rate sheets and amendments to identify billing requirements and terms.
• Set up projects, phases, tasks, and Work Breakdown Structures in the ERP system.
• Maintain project records including budgets, funding, billing rates, PM assignments, change orders, and contract modifications.
• Coordinate with PMs and Operations to resolve incomplete setup information before costs or billing are processed.
• Prepare draft invoices and coordinate reviews with PMs, ensuring accuracy and compliance.
• Reconcile time, expenses, tickets, and other backup for completeness and contract terms.
• Finalize invoices and submit through email, OpenInvoice, or client portals within deadlines.
• Monitor invoice status, rejections, and changes through project closeout.
• Review vendor/subcontractor charges for coding and billability.

Skills

Excel

Attention to detail

Communication

Time management

Collaboration

Education

Associate or bachelor's degree in accounting, Finance, Business Administration

Tools

Oracle

Job description

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We’re proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We’ve also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.

OVERVIEW

The Project Accounting/Billing Coordinator supports the financial administration and billing lifecycle of assigned projects. Working closely with Project Managers, Operations, clients, and the Finance team, this role ensures accurate project setup, contract compliance, timely and complete invoicing, effective accounts receivable follow‑up, and reliable project financial reporting. The position also reviews supporting field and cost documentation, resolves billing discrepancies, and maintains organized records for audits and project closeout.

RESPONSIBILITIES

Contract Administration and Project Setup

• Review contracts, purchase orders, work authorizations, rate sheets, and amendments to identify financial terms, billing requirements, fee structures, limits, and required supporting documentation.
• Set up projects, phases, tasks, and Work Breakdown Structures accurately in the ERP or project accounting system.
• Maintain project records, including client information, budgets, funding, billing rates, project manager assignments, change orders, and contract modifications.
• Coordinate with Project Managers and Operations to resolve incomplete or inconsistent setup information before costs or billing are processed.

Billing and Invoicing

• Prepare accurate draft invoices and coordinate pre‑bill reviews and approvals with Project Managers.
• Verify time, expenses, field tickets, service records, delivery documents, purchase orders, and other backup for completeness, accuracy, and contract compliance.
• Apply approved labor, equipment, material, markup, tax, retention, and other billing terms.
• Finalize customer invoices and submit them through email, OpenInvoice, or other client‑specific portals within established deadlines.
• Track invoice status, rejections, corrections, change orders, retention, and final billing requirements through project closeout.
• Review project‑related vendor and subcontractor charges for appropriate coding and billability.

Financial Tracking, Reconciliation, and Collections

• Monitor project budgets, funding, work in progress, revenue, unbilled costs, billing variances, and other financial indicators.
• Reconcile customer billings, accounts receivable balances, vendor statements, contract rates, and purchase order activity.
• Review accounts receivable aging, investigate outstanding balances, and coordinate collection follow‑up and cash application as assigned.
• Research and resolve pricing, ticket, coding, funding, and delivery discrepancies with Project Managers, Operations, clients, and Finance.
• Support month‑end close, revenue recognition, forecasting, and management reporting by providing accurate and timely project information.
• Maintain complete billing and project accounting records and provide documentation for internal and external audits.
• Other duties will be assigned to this position as needs require.
• Comply with Company and customer policies and procedures.
• Support AES zero‑incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

REQUIRED EXPERIENCE

• High school diploma or GED equivalent is required.
• A valid driver’s license required.
• Two to five years of experience in project accounting, billing, accounts receivable, contract administration, or a related accounting function.
• Intermediate to advanced Microsoft Excel skills
• Experience with ERP, project accounting, or billing systems such as Oracle
• Strong attention to detail, analytical and reconciliation skills, organization, time management, and the ability to meet billing and close deadlines
• Clear written and verbal communication skills with the ability to collaborate across Finance, Operations, Project Management, vendors, and clients
• Ability to manage multiple priorities, maintain accurate records, protect confidential information, and independently follow issues through resolution.

PREFERRED EXPERIENCE

• Associate or bachelor's degree in accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• Experience in oil and gas, construction, engineering, utilities, or professional services.

ASRC SHAREHOLDER OPPORTUNITIES

If you are an ASRC Shareholder looking for exciting training opportunities within ASRC Energy, Click here to learn more about the Nutaaq program.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you’re looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

• Absolute Integrity: We do the right thing because it’s the right thing to do.
• Safety: Safety is our foundation – we bring it everywhere we go.
• People First: We take care of our people, and our people will take care of the business.
• Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future.
• Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.
• Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

TOTAL REWARDS

ASRC Energy offers a competitive benefits package designed to support the health, financial well‑being, and professional growth of our employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short‑and long‑term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.

We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi‑Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self‑serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have its own accommodation and policies that will be reviewed upon on‑site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post‑offer, pre‑hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre‑employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit‑for‑Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

Equal Employment Opportunity

AES and its subsidiaries are equal opportunity employers. Employment decisions are made without regard to race, color, sex, age, national origin, religion, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood,medicalcondition, physical or mentaldisability,protectedveteran status,sexualorientation,gender,gender identity, genetic information, or any other status or characteristic protected by applicable law.

AES and its subsidiaries comply with applicable requirements of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Applicants requiring a reasonable accommodation during the application or hiring process may contact the AES Human Resources Team at [phone].

For more information please visit: Workplace Discrimination is Illegal

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.